Executive Administrative Assistant – Calendar & Operations Support

S-R-International-Inc; Fairfax (VA); On-site; USD 42,000 - 55,000; Full time

Job summary

S-R-International-Inc seeks an experienced Administrative Assistant III to provide administrative and operational support to the NCS/Director’s Office. You will answer phone lines, greet visitors, manage calendars, coordinate meetings, and prepare materials for internal and external stakeholders.

The role requires strong organizational skills, attention to detail, and proficiency with Microsoft Office, with experience handling confidential information and supporting senior staff.

Qualifications

• Prior administrative experience is required.
• Knowledge of standard administrative procedures.
• Data entry and ability to process simple data.
• Strong organizational, time-management, and attention-to-detail skills.
• Ability to manage multiple competing priorities.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office applications.
• Ability to handle sensitive/confidential information with discretion.

Responsibilities

• Answer NCS phone lines and greet/direct visitors.
• Distribute mail and packages; coordinate with NCS-IT for technical issues.
• Serve as facilities point of contact; order office supplies.
• Manage calendars, meetings, and conference room reservations; maintain room calendars.
• Coordinate meetings with internal and external stakeholders.
• Prepare and format correspondence, documents, and meeting materials.
• Maintain files and records; assist with meeting follow-ups.
• Provide general administrative support and assist with special projects as needed.

Skills

Time management

Organizational skills

Attention to detail

Verbal communication

Written communication

Microsoft Office

Data entry

Discretion with confidential info

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

S-R-International-Inc seeks an experienced Administrative Assistant III to provide administrative and operational support to the NCS/Director’s Office. You will answer phone lines, greet visitors, manage calendars, coordinate meetings, and prepare materials for internal and external stakeholders.

The role requires strong organizational skills, attention to detail, and proficiency with Microsoft Office, with experience handling confidential information and supporting senior staff.