Administrative Specialist — Programs & Operations

Saint Louis Public Schools; St. Louis (MO); On-site; USD 40,000 - 48,000; Full time

Job summary

ReNEW Schools is seeking a Secretary III to provide high-level administrative support for the St. Louis Plan team. The role involves managing intern data, answering a high volume of calls and emails, coordinating purchases, and supporting professional development activities.

The position requires strong organizational skills, familiarity with district systems, and the ability to work with minimal supervision in a fast-paced environment.

Qualifications

• Associates degree required.
• Five years in office/clerical work.
• HR experience preferred.

Responsibilities

• Handle secretarial and administrative tasks with minimal supervision.
• Answer calls, process mail, copy documents, and manage supplies.
• Maintain organized filing system for easy access and retrieval.
• Coordinate St. Louis Plan events and meetings for smooth execution.
• Communicate with stakeholders and provide timely updates.

Skills

Excel

Outlook

Word

Kronos

Business Plus

Education

Associates degree

Bachelor’s degree

Tools

Kronos

Business Plus

Job description

Position Title:Secretary III (St. Louis Plan)

Payroll/Personnel Type:12 Months

Job #:32

Reports to:Director of Professional Support and Educator Growth

Shift Length:8 hours

Union Eligibility:Eligible

Starting Salary:$44,062.74

Position Summary:

Performsthesecretarial,clericalandadministrativedutiesrequiredto providehighly confidential managerial and clerical support to St. Louis Plan Team. This position will require working with both the Director and Coordinator in supporting all aspects of the St. Louis Plan process, including attending new teacher training, managing and organizing intern data,answering a high volume of phone calls and emails, supporting the needs of the St. Louis plan professional development activities, interacting with vendors and completing purchasing requisitions, submitting spread sheets, and greeting visitors.This role requires promoting,supportingand contributing to a pleasant work environment as a means of ensuringhigh levelsof organizational effectiveness.

Essential Functions:

• Performs a variety of clerical, secretarial and administrativetasksthatdemandindependentactionandjudgmentwithlimitedsupervision
• Effectively completes the secretarial functions of the St Louis Plan using bothPersonalComputersandDistrictSystemsaswell asanswering phones, making copies, copier maintenance, and ordering supplies to ensure seamless office management
• Establishes andmaintainsa highly functional filing system to guarantee ease of access and retrieval
• Manageslogisticsof St Louis Plan events and meetings to ensure participantsare able tofocus on core work without barriers
• Effectively communicates with internal and external stakeholders, resolving issues and proactively communicating relevant St Louis Plan updates and information
• Stays up to date on district processes,proceduresand policies to ensure compliance and implementation of best practices
• Ensures all procurement, contract, and budgetary items are handled smoothly and effectivelyso as toavoid barriers to the effective functioning of the Team
• Prepares documents to support data gathering, retrieval and analysis that support the goals of the St Louis Plan
• Assists the St Louis Plan team with new hire orientation,selectionof new consultant teachers and induction coaches, and St Louis Plan recognition programs
• Operates with a high degree of professionalism, attention to detail, and consistency in all work
• Performsotherdutiesasassigned

Knowledge, Skills, and Abilities:

• Ability to communicate effectively orallyin writing across various stakeholders’ settings and platforms.
• Proficient inMicrosoftExcel,Outlook, Word, as wellasKronos, Business Plus other district datasystems
• Thoroughknowledgeofmodernofficepractices,proceduresandequipment
• Abletoprioritizeworkload and workeffectivelyunderpressure withchangingworkdemands
• Abilitytodemonstratepositivethinkingskillsincriticalsituations whilemaintainingaprofessionalimage
• Excellentorganizational andtimemanagementskills
• Abilityto workindependentlyor withaminimumofsupervision
• Familiarwithdistrictprocedureandgeneralforms

Experience:

• Five(5)years'experienceinofficeorotherclericalworkoranycombinationoftrainingand experience; with advanced secretarial responsibilities
• Extensiveexperienceintyping/wordprocessing,oraldictation/dictationmachine
• Human Resource experience preferred

Education:

• Associates degree (required)
• Bachelor’s degree preferred

Physical Requirements:

• Mustbephysicallyabletooperateamotorvehicle
• Mustbeabletoexertupto10poundsofforceoccasionally,and/oranegligibleamountofforce constantly to lift, carry, push, and pull or otherwise move objects, including the human body
• LightWorkusuallyrequireswalkingorstandingtoasignificantdegree

Working Conditions and Environment:

• Workisroutinelyperformedinatypicalinterior/officeenvironment

Disclaimer:

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position Additional duties are performed by the individuals currently holding this position andadditionalduties may be assigned

In connection with hiring for this position,the district shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, age, disability, veteran status, or national origin