Remote Administrative Specialist – Education Dept

San Diego State University; San Diego (CA); On-site; USD 43,000 - 61,000; Full time

Benefits offered by this job

Generous time off

Retirement plan

Health coverage

Tuition waiver

On-campus resources

Job summary

San Diego State University is seeking an Administrative Support Assistant to enable smooth departmental operations, graduate program administration, and event coordination from a centralized front office.

This role supports budget tracking, purchasing, and communications with students, faculty, and external partners, while handling logistics for seminars and special events. A high school diploma with office experience is typical; familiarity with budgeting and procurement policies is valued.

Qualifications

• Fundamental written and verbal communication skills; ability to learn office technology systems.
• Experience in an office environment is typical for entry-level roles.
• Familiarity with budgeting, purchasing, and basic financial reporting is preferred.

Responsibilities

• Provide day-to-day administrative and front-office support, including phone and visitor assistance and calendar management.
• Support graduate program administration, admissions, onboarding, and materials coordination.
• Coordinate department seminars and events; manage room setup, IT coordination, and travel arrangements.
• Process travel requests and reimbursements; track expenditures and funding allocations; assist with financial coordination.

Skills

Procurement budgeting

MS Office & Google Workspace

University procurement policies

Coordination with departments

Basic graphics programs

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Google Workspace

Graphics software

Job description

San Diego State University is seeking an Administrative Support Assistant to enable smooth departmental operations, graduate program administration, and event coordination from a centralized front office.

This role supports budget tracking, purchasing, and communications with students, faculty, and external partners, while handling logistics for seminars and special events. A high school diploma with office experience is typical; familiarity with budgeting and procurement policies is valued.