Administrative Program & Events Coordinator

Union Pacific; Honolulu (HI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

The University of Oregon is seeking an Administrative Program Specialist to plan, schedule, and coordinate departmental travel, conferences, meetings, trainings, webinars, and related events for ongoing research and outreach.

The role also covers budgeting, procurement, contracting, purchasing, accounts payable/receivable, and grant accounting within university systems, plus data management, website updates, and liaison duties across SSET, CIS, and campus offices.

Qualifications

• Two years of experience as an administrative specialist or executive support specialist involving project/operation support.
• Equivalent combination of training and experience may be accepted.
• One year of post-secondary education may substitute for up to one year of experience.

Responsibilities

• Plan, schedule, and coordinate departmental travel, conferences, meetings, trainings, webinars, and other events.
• Prepare surveys, registrations, forms, swag bags, packets, and materials for on/off-site conferences.
• Develop travel budgets and cost projections in coordination with conference events.
• Manage budgeting, procurement, contracting, purchasing, accounts payable/receivable, and liaison with university offices.
• Coordinate projects from setup to completion, including data management and grant-related tasks.

Skills

Microsoft Office

Organizational skills

Independent work

Team collaboration

Communication skills

Education

Post-secondary education considered

Two years of related experience may substitute

Tools

Qualtrics

Budgeting tools

Job description

The University of Oregon is seeking an Administrative Program Specialist to plan, schedule, and coordinate departmental travel, conferences, meetings, trainings, webinars, and related events for ongoing research and outreach.

The role also covers budgeting, procurement, contracting, purchasing, accounts payable/receivable, and grant accounting within university systems, plus data management, website updates, and liaison duties across SSET, CIS, and campus offices.