Programs Coordinator - Part Time

Hyatt Hotels Corporation; Tucson (AZ); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Complimentary room nights

Medical, Prescription, Dental and Vis

401K with company match

Paid Time Off

Employee Stock Purchase Plan

Access to resort facilities

Job summary

Hyatt Hotels Corporation seeks a Programs Coordinator to assist the Director of Programs and Programs Manager with daily department operations at a resort setting. You will keep reports and schedules up to date and accurate.

Responsibilities include reserving meeting spaces, producing event orders, coordinating with Events, and handling sign-up cards, brochures, and invoices. Proficiency in Word, Excel, Publisher, and Access is required; Delphi and InDesign knowledge is helpful.

Qualifications

• Minimum high school certificate.
• Minimum 2 years of experience in a resort administrative position.
• Proficient in Word, Excel, Publisher and Access.
• Working knowledge of Delphi and Adobe InDesign is helpful.
• Must be able to lift up to 50 pounds and work in varied environments.

Responsibilities

• Reserve meeting space for lectures, events, meetings.
• Produce event orders and distribute.
• Attend BEO meetings twice weekly to coordinate room assignments.
• Produce class sign up cards as needed.
• Produce, print and distribute Special Offerings and Lectures list for Front Office to insert in schedule weekly.
• Assist with small projects for Programs (promotional fliers/spreadsheets/handouts).
• Produce signs, fliers, brochures and booklets for Programs as needed.
• Maintain expenses and complete ordering following purchasing guidelines.
• Enter and code Independent Contractor invoices into checkbook and send to accounting for payment.
• Assist managers with entering availability, computer software and use issues as needed.
• Provide support with handouts, name tags, agendas and binders for special programs.
• Create and edit event orders for programs.

Skills

Word processing

Excel

Publisher

Access

Organizational skills

Education

High school diploma

Tools

Delphi

Adobe InDesign

Website publishing

Job description

Close Inclusive Collection Job Postings Notification

"Hyatt is a place of learning – similar to a university. The company offers so many ways for me to learn and grow, both professionally and personally."

The Miraval journey is about creating a life in balance, healing the whole self, and engaging in the present moment. It is our ongoing purpose to bring imagination, authenticity, and meaning to wellness. Each day we work to bring out the best in all we do. Not for the world to take notice, but for our guests and employees to take comfort in. We do this because we believe in the power of the individual. To create balance and live your best. We do this because we are Miraval.

SUMMARY

The primary function of the Programs Coordinator is to assist the Director of Programs and Programs Manager with daily functioning of the department. Keep reports and schedules up to date and accurate.

Duties and Responsibilities:

• Reserve meeting space for lectures, events, meetings, etc.
• Produce event orders and distribute
• Attend BEO meetings twice weekly to coordinate meeting room assignments with Events
• Produce class sign up cards as needed
• Produce, print and distribute Special Offerings and Lectures list for Front Office to insert in schedule weekly.
• Assist with small projects for Programs e.g. promotional fliers/spreadsheets/handouts
• Produce signs, fliers, brochures and booklets for Programs as needed
• Maintain expenses and complete ordering following purchasing guidelines
• Enter and code Independent Contractor invoices into checkbook and send to accounting for payment
• Assist managers with entering one-on-one availability, computer software and use issues as needed
• Provide support with handouts, name tags, agendas and binders for special programs
• Create and edit event orders for programs t.
• Must be proficient in Word, Excel, Publisher, and Access
• Working knowledge of Delphi and Adobe InDesign
• Website publishing experience helpful
• Minimum high school certificate
• Minimum 2 years of experience in a resort administrative position
• The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds and occasionally lift and/or move more than fifty (50) pounds.
• While performing the duties of this job, the employee is usually exposed to an indoor climate-controlled environment and frequently exposed to a variable outdoor environment.
• The noise level in the work environment is usually moderate.
• Must have flexible availability including weekends and holidays.

We offer excellent benefits:

• Complimentary room nights*
• Unlimited discounted and Friends & Family Room Rates
• Medical, Prescription, Dental and Vision Insurance on 30 th day of employment*
• 401K with company match*
• Generous Paid Time Off policy*
• Paid Family Bonding Time and Adoption Assistance*
• Employee Stock Purchase Plan*
• Access to resort facilities including spa services, programs, hiking trails and gym

* Exact benefit package is contingent on status

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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