Programs Coordinator - Part Time

Miraval Resorts & Spas; Tucson (AZ); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Room nights

Insurance

401K

Paid time off

Sick time

Family bonding time

Tuition & Wellbeing

Free meals

Stock purchase plan

Facility access

Job summary

Miraval Arizona Resort and Spa in Tucson is seeking a Programs Coordinator to assist the Director of Programs and the Programs Manager with daily department operations and scheduling. This role supports event planning, budgeting, and coordination with teams to ensure smooth delivery of programs for guests and staff.

The ideal candidate brings proficiency in Office applications, resort administration experience, and a willingness to handle multiple tasks in a dynamic hospitality environment at

Qualifications

• Must be proficient in Word, Excel, Publisher, and Access.
• Working knowledge of Delphi and Adobe InDesign.
• Website publishing experience helpful.
• Minimum high school certificate.
• Minimum 2 years of experience in a resort administrative position.
• The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds and occasionally lift and/or move more than fifty (50) pounds.
• Flexible availability including weekends and holidays.

Responsibilities

• Reserve meeting space for lectures, events, meetings, etc.
• Produce event orders and distribute
• Attend BEO meetings twice weekly to coordinate meeting room assignments with Events
• Produce class sign up cards as needed
• Produce, print and distribute Special Offerings and Lectures list for Front Office to insert in schedule weekly
• Assist with small projects for Programs e.g. promotional fliers/spreadsheets/handouts
• Produce signs, fliers, brochures and booklets for Programs as needed
• Maintain expenses and complete ordering following purchasing guidelines
• Enter and code Independent Contractor invoices into checkbook and send to accounting for payment
• Assist managers with entering one-on-one availability, computer software and use issues as needed
• Provide support with handouts, name tags, agendas and binders for special programs
• Create and edit event orders for programs t.

Education

High school diploma

Tools

Word

Excel

Publisher

Access

Delphi

Adobe InDesign

Website publishing

Job description

Organization

Miraval Arizona Resort and Spa

Summary

The Miraval journey is about creating a life in balance, healing the whole self, and engaging in the present moment. It is our ongoing purpose to bring imagination, authenticity, and meaning to wellness. Each day we work to bring out the best in all we do. Not for the world to take notice, but for our guests and employees to take comfort in. We do this because we believe in the power of the individual. To create balance and live your best. We do this because we are Miraval. The primary function of the Programs Coordinator is to assist the Director of Programs and Programs Manager with daily functioning of the department. Keep reports and schedules up to date and accurate.

Duties and Responsibilities

• Reserve meeting space for lectures, events, meetings, etc.
• Produce event orders and distribute
• Attend BEO meetings twice weekly to coordinate meeting room assignments with Events
• Produce class sign up cards as needed
• Produce, print and distribute Special Offerings and Lectures list for Front Office to insert in schedule weekly.
• Assist with small projects for Programs e.g. promotional fliers/spreadsheets/handouts
• Produce signs, fliers, brochures and booklets for Programs as needed
• Maintain expenses and complete ordering following purchasing guidelines
• Enter and code Independent Contractor invoices into checkbook and send to accounting for payment
• Assist managers with entering one-on-one availability, computer software and use issues as needed
• Provide support with handouts, name tags, agendas and binders for special programs
• Create and edit event orders for programs t.

View our Virtual Reality Experience to spend a ‘day in the life’ of a hospitality professional at a full-service hotel.

Qualifications

• Must be proficient in Word, Excel, Publisher, and Access
• Working knowledge of Delphi and Adobe InDesign
• Website publishing experience helpful
• Minimum high school certificate
• Minimum 2 years of experience in a resort administrative position
• The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds and occasionally lift and/or move more than fifty (50) pounds.
• While performing the duties of this job, the employee is usually exposed to an indoor climate-controlled environment and frequently exposed to a variable outdoor environment.
• The noise level in the work environment is usually moderate.
• Must have flexible availability including weekends and holidays.

Benefits

We offer excellent benefits:

• Complimentary room nights*
• Unlimited discounted and Friends & Family Room Rates
• Medical, Prescription, Dental and Vision Insurance on 30 th day of employment*
• 401K with company match*
• Generous Paid Time Off policy*
• Paid sick time
• Paid Family Bonding Time and Adoption Assistance*
• Tuition & Wellbeing Reimbursement*
• Free colleague meals during shift
• Employee Stock Purchase Plan*
• Access to resort facilities including spa services, programs, hiking trails and gym
• Exact benefit package is contingent on status

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.