Programs Coordinator — Executive Admin & Stakeholder Support

Columbia University in the City of New York; New York (NY); Sur place; USD 63 000 - 77 000; Plein temps

Résumé du poste

Columbia University in the City of New York is seeking a Program Coordinator to provide administrative and secretarial support to Directors of the Programs and their faculty members in New York City. The role reports to the Divisional Administrator and requires coordinating calendars, arranging travel, preparing materials, managing correspondence, and handling sensitive information with tact and discretion.

A Bachelor's degree plus two years of related experience is required.

Qualifications

• Bachelor's degree or equivalent in education, training and experience, plus two years of related experience
• Ability to work under pressure in a fast-paced environment with a sense of urgency
• Ability to undertake multiple tasks, constantly set and reassess priorities to meet deadlines
• Self-starter with solid organizational and team-player skills
• Excellent interpersonal skills and communication skills - both written and oral
• Well-developed level of discretion and confidentiality
• Comprehensive knowledge of Phone/Voicemail/email/Instant messaging and take clear, concise messages and relays messages or routes calls in a timely manner
• Proficient computer skills including Microsoft Outlook, Word, PowerPoint, EndNote and Excel

Responsabilités

• Serve as the single point of contact for the faculties' administrative needs.
• Coordinate multiple faculty calendars, schedule meetings
• Arrange travel, prepare agendas and materials for meetings, prioritize action items, respond to routine correspondence, and maintain records or files.
• Respond to visitors and telephone calls in a manner that demonstrates the highest levels of quality, accountability, and teamwork.
• Read and analyze incoming mail, memos, submissions, and reports to determine their significance and distribute to the appropriate parties.
• Conduct projects and assignments for the Directors:gather data, compile various reports, photocopy materials, and assist with preparation of Power Point and other presentations.
• Provide assistance with manuscript editing /submission for the Program Directors and members of the programs.
• Interact with high-level contacts and handle sensitive information with considerable use of tact, diplomacy, discretion and judgment.
• Performs additional related duties as assigned.

Connaissances

Interpersonal skills

Written and oral communication

Organizational skills

Multitasking

MS Office proficiency

Formation

Bachelor's degree or equivalent

Outils

Microsoft Outlook

Word

PowerPoint

EndNote

Excel

Description du poste

Columbia University in the City of New York is seeking a Program Coordinator to provide administrative and secretarial support to Directors of the Programs and their faculty members in New York City. The role reports to the Divisional Administrator and requires coordinating calendars, arranging travel, preparing materials, managing correspondence, and handling sensitive information with tact and discretion.

A Bachelor's degree plus two years of related experience is required.