Academic Secretary, Education Leadership Programs

Teachers College, Columbia University; New York (NY); Presencial; USD 36 000 - 51 000; Tempo integral

Resumo da oferta

Teachers College, Columbia University seeks an Academic Secretary to provide secretarial support to Education Leadership and related programs. The role requires strong service orientation, excellent communication, and the ability to multitask in a fast-paced academic setting.

The position reports to the Senior Program Manager and the Program Director, Education Leadership, with on-site work Monday–Friday 10 am–6 pm and occasional Saturdays/Sundays/evenings during the academic year.

Qualificações

• High School diploma required.
• Proficiency in MS Word, MS Excel, MS Outlook, and PowerPoint is needed.
• Minimum of two years of recent, full-time secretarial experience or equivalent.
• Accurate typing (55 wpm); good proofreading and grammar; spelling; punctuation; and diction are required; transcription skills are necessary.
• Must abide by the required Confidentiality Agreement.
• Ability to follow up, report back, and ensure tasks are completed efficiently and accurately.
• Must be able to create and maintain a system for tracking data and projects.
• Willingness to keep skills updated, including participating in professional development as requested, is needed.
• Willingness to work overtime as approved and needed by the Programs is required.
• Flexibility to work three or four Saturdays, Sundays, and evenings throughout the academic year.
• Ability to work onsite Monday-Friday 10 am - 6 pm.

Responsabilidades

• Provide secretarial support to full-time faculty, adjuncts, instructors, and the Senior Program Manager in Education Leadership and related programs.
• Oversee office communications and correspondence; take and distribute meeting minutes.
• Assist prospective and current students with questions, answer phones, and greet visitors.
• Assist with website and catalog updates under supervision.
• Schedule courses for fall, spring, and summer terms under supervision.
• Process course enrollment approval forms and overrides as needed.
• Coordinate room assignments for courses and publish faculty office hours each term.
• Prepare and distribute course rosters and grade sheets.
• Coordinate program conferences and events such as Admitted Student Weekend and departmental events.
• Provide weekend and evening support to degree programs during the summer.
• Maintain student records and liaise with Registrar, Admissions, and Doctoral Studies offices.

Conhecimentos

MS Word

MS Excel

MS Outlook

PowerPoint

Typing 55 wpm

Confidentiality

Time management

Formação académica

High School diploma

Bachelor's degree preferred

Ferramentas

Banner

Mac

Descrição da oferta de emprego

Teachers College, Columbia University seeks an Academic Secretary to provide secretarial support to Education Leadership and related programs. The role requires strong service orientation, excellent communication, and the ability to multitask in a fast-paced academic setting.

The position reports to the Senior Program Manager and the Program Director, Education Leadership, with on-site work Monday–Friday 10 am–6 pm and occasional Saturdays/Sundays/evenings during the academic year.