Program & Travel Admin Support (Entry Level)

Systems Engineering Associates Corporation; Middletown (RI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical Benefits

Dental Benefits

Vision Benefits

401(k) with company match

Life Insurance

Paid Holidays & PTO

Tuition Reimbursement

Referral Bonuses

Job summary

SEACORP in Middletown, RI, seeks an Entry Level Admin for Program & Travel Support to assist the Logistics Support team in the Electronic Warfare Business Area. The role focuses on organized administrative duties, travel coordination, and preparing reports and meeting minutes with action items.

Ideal candidates will have strong MS Office skills, attention to detail, and solid communication. A Bachelor’s degree is preferred, and an Active Secret clearance is strongly preferred or obtainable.

Qualifications

• Bachelor's degree in a related field is preferred but not required.
• Minimum of 2 years' experience required. Active Secret Security Clearance is strongly preferred. Ability to obtain and maintain a Secret Level Security Clearance is Required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required.
• Experience in U.S. Navy/Military programs or operations is preferred.
• Experience as a program support specialist or in a similar administrative role is preferred.
• Experience with travel coordination, administrative support, hospitality, or reservations is highly desired.

Responsibilities

• Provide day-to-day operational support across program activities, ensuring workflows, schedules, and communications remain organized and aligned.
• Provide essential administrative support such as preparing agendas, coordinating meetings, capturing meeting minutes, tracking action items, and maintaining organized documentation across program activities.
• Manage end-to-end travel logistics including researching options, booking transportation and lodging, preparing itineraries, and coordinating changes or disruptions.
• Prepare agendas, coordinate meeting logistics, capture accurate minutes, and distribute follow-ups to maintain continuity across recurring program meetings.
• Maintain and update action item logs, monitor progress, and ensure responsible parties complete assigned tasks on schedule.
• Gather updates, consolidate data, maintain trackers, and produce clear monthly summaries for leadership visibility and decision-making.
• Coordinate travel related needs to support program operations.
• Manage travel budgets by monitoring expenditures, ensuring costs remain within contractual limits, and maintaining compliance with per diem allowances and JTAR regulations.
• Identify inefficiencies, recommend improvements, and support implementation of updated workflows or tools.
• Ensure program activities follow organizational policies, contractual requirements, and quality standards; maintain audit ready documentation.
• As a requirement of employment, all SEACORP employees must hold U.S. Citizenship

Skills

MS Office

Communication skills

Time management

Attention to detail

Analytical skills

Education

Bachelor's degree or related field

Tools

MS Visio

Job description

SEACORP in Middletown, RI, seeks an Entry Level Admin for Program & Travel Support to assist the Logistics Support team in the Electronic Warfare Business Area. The role focuses on organized administrative duties, travel coordination, and preparing reports and meeting minutes with action items.

Ideal candidates will have strong MS Office skills, attention to detail, and solid communication. A Bachelor’s degree is preferred, and an Active Secret clearance is strongly preferred or obtainable.