Entry Level Admin - Program & Travel Support

Systems Engineering Associates Corporation; Middletown (RI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical Benefits

Dental Benefits

Vision Benefits

401(k) with company match

Life Insurance

Paid Holidays & PTO

Tuition Reimbursement

Referral Bonuses

Job summary

SEACORP in Middletown, RI, seeks an Entry Level Admin for Program & Travel Support to assist the Logistics Support team in the Electronic Warfare Business Area. The role focuses on organized administrative duties, travel coordination, and preparing reports and meeting minutes with action items.

Ideal candidates will have strong MS Office skills, attention to detail, and solid communication. A Bachelor’s degree is preferred, and an Active Secret clearance is strongly preferred or obtainable.

Qualifications

• Bachelor's degree in a related field is preferred but not required.
• Minimum of 2 years' experience required. Active Secret Security Clearance is strongly preferred. Ability to obtain and maintain a Secret Level Security Clearance is Required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required.
• Experience in U.S. Navy/Military programs or operations is preferred.
• Experience as a program support specialist or in a similar administrative role is preferred.
• Experience with travel coordination, administrative support, hospitality, or reservations is highly desired.

Responsibilities

• Provide day-to-day operational support across program activities, ensuring workflows, schedules, and communications remain organized and aligned.
• Provide essential administrative support such as preparing agendas, coordinating meetings, capturing meeting minutes, tracking action items, and maintaining organized documentation across program activities.
• Manage end-to-end travel logistics including researching options, booking transportation and lodging, preparing itineraries, and coordinating changes or disruptions.
• Prepare agendas, coordinate meeting logistics, capture accurate minutes, and distribute follow-ups to maintain continuity across recurring program meetings.
• Maintain and update action item logs, monitor progress, and ensure responsible parties complete assigned tasks on schedule.
• Gather updates, consolidate data, maintain trackers, and produce clear monthly summaries for leadership visibility and decision-making.
• Coordinate travel related needs to support program operations.
• Manage travel budgets by monitoring expenditures, ensuring costs remain within contractual limits, and maintaining compliance with per diem allowances and JTAR regulations.
• Identify inefficiencies, recommend improvements, and support implementation of updated workflows or tools.
• Ensure program activities follow organizational policies, contractual requirements, and quality standards; maintain audit ready documentation.
• As a requirement of employment, all SEACORP employees must hold U.S. Citizenship

Skills

MS Office

Communication skills

Time management

Attention to detail

Analytical skills

Education

Bachelor's degree or related field

Tools

MS Visio

Job description

Entry Level Admin - Program & Travel Support

SEACORP is seeking a well-qualifiedEntry Level Admin - Program & Travel Support.

Primary Duties and Responsibilities:

Job Summary :SEACORP is looking for an administrative manager who has strong analytical & communication skills, is detail oriented, and is great at time management. The administrative manager should have relevant work experience to join our Logistics Support team in the Electronic Warfare Business Area. Administrative managers can expect to work closely with multiple layers of management & technical staff as well as work with excel, compile monthly status reports, develop PPT presentations, take meeting minutes with action items, and other administrative duties. Candidates will also be responsible for travel coordination for multiple projects. They will manage employee travel and ensure the budget within the limits established by the contract, including per diem allowances and JTAR regulations. They will use discretion to make decisions regarding how and when employees travel while ensuring compliance with contractual and regulatory requirements. Successful administrative managers should be able to think creatively about problems and overcoming them, be able to work well within a team environment and should have excellent interpersonal skills.

Job Responsibilities Include:

• Provide day-to-day operational support across program activities, ensuring workflows, schedules, and communications remain organized and aligned.
• Provide essential administrative support such as preparing agendas, coordinating meetings, capturing meeting minutes, tracking action items, and maintaining organized documentation across program activities.
• Manage end-to-end travel logistics including researching options, booking transportation and lodging, preparing itineraries, and coordinating changes or disruptions.
• Prepare agendas, coordinate meeting logistics, capture accurate minutes, and distribute follow-ups to maintain continuity across recurring program meetings.
• Maintain and update action item logs, monitor progress, and ensure responsible parties complete assigned tasks on schedule.
• Gather updates, consolidate data, maintain trackers, and produce clear monthly summaries for leadership visibility and decision-making.
• Coordinate travel related needs to support program operations.
• Manage travel budgets by monitoring expenditures, ensuring costs remain within contractual limits, and maintaining compliance with per diem allowances and JTAR regulations.
• Identify inefficiencies, recommend improvements, and support implementation of updated workflows or tools.
• Ensure program activities follow organizational policies, contractual requirements, and quality standards; maintain audit ready documentation.

Qualifications:

Education: Bachelor\'s degree in a related field is preferred but not required.

Experience : Minimum of 2 years\' experience required.Active Secret Security Clearance is strongly preferred. Ability to obtain and maintain a Secret Level Security Clearance is Required.

Ideal Skills and Experience:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required.
  
• Experience in U.S. Navy/Military programs or operations is preferred.
  
• Experience as a program support specialist or in a similar administrative role is preferred.
  
• Experience with travel coordination, administrative support, hospitality, or reservations is highly desired.
  
• Familiarity with MS Visio is a plus.
  
• Attention to detail and accuracy.
  
• Ability to handle confidential information with discretion.
  
• Strong organizational and time management skills.
  
• Excellent communication and interpersonal skills.
  
• A strong passion for learning with excellent analytical and creative problem-solving skills.
  
• Ability to constructively collaborate with various individuals with a variety of personalities.
  
• Adaptability and confidence in navigating uncertainty, paired with calm, proactive problem‑solving under pressure.

As a requirement of employment, all SEACORP employees must hold U.S. Citizenship

Location: Middletown, RI

Travel: None

Clearance: Secret

Work Environment & Physical Demands: Office & Computer Laboratories - Sitting, standing, extended periods of time using a mouse and keyboard and viewing computer screens. Infrequent lifting of <40lbs. Movement between points within the same office or between buildings. Work is performed in generally consistent environmental conditions with some seasonality for temperature differences and lighting.

Successful candidates will enjoy competitive wages and a very rich benefit program, including:

• Medical Benefits: Choice of two medical insurance programs through Blue Cross & Blue Shield.
• Dental Benefits: A best in class Dental Insurance Plan through Delta Dental.
• Vision Benefits: An excellent Vision Benefit providing discounts and allowances for prescription glasses and contact lenses.
• Retirement Benefits:A qualified 401(k) Retirement Savings Account with a generous employer matching contribution up to 8% of your eligible compensation.
• Life Insurance Benefits: Employer paid Life and Accidental Death & Dismemberment Insurance equal to your annual salary. Supplemental coverage is available for you and qualified family members as well as Supplemental Short-Term and Long-Term Disability Insurance.
• Additional Benefits: Ten (10) Paid Holidays per year (including 2 floating Holidays), a generous Paid Time Off (PTO) program; Tuition Reimbursement, and Referral Bonuses.

Undersea, on the surface, or in the air, SEACORP leverages its software and engineering expertise to deliver cutting edge warfare systems.

SEACORP is a proud Equal Opportunity Employer and complies with all applicable federal, state and local fair employment practices laws. SEACORP strictly prohibits and does not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, gender (including gender nonconformity and status as a transgender or transsexual individual), age, sexual orientation, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state or local law.