Program & Operations Assistant (Data & Coordination)

U.S. Department of Veterans Affairs; Birmingham (AL); Hybrid; USD 47,000 - 62,000; Full time

Benefits offered by this job

Telework eligible

Job summary

U.S. Department of Veterans Affairs in Birmingham, AL is seeking a Management and Program Assistant to support multiple specialty care clinics under the Associate Chief of Staff. The role requires independent decision-making with limited supervision and expands the ACOS for Medicine's responsibilities.

Key duties include data tracking, credentialing, timecard coordination, and coordination of meetings. The position offers telework eligibility and a typical Monday–Friday schedule.

Qualifications

• Specialized Experience: one year equivalent to GS-06.
• Knowledge to recognize relevant information and distinguish what is not.
• Coordinate office work with other subspecialties and programs.
• Knowledge of academic residency program and related processes.
• Sedentary work with occasional walking, standing, bending, and light carrying of items.

Responsibilities

• Perform data collection, compilation, and tracking to support operations.
• Develop data tracking systems for program-specific metrics and suspense items.
• Coordinate credentialing and privileging processes for Medicine and residency applications.
• Maintain data tracking spreadsheets per Education Service and Office of Academic Affiliations policies.
• Serve as timecard coordinator ensuring timely submissions for approval.
• Assist with system access, PIV cards, and routing/approval procedures.
• Provide policy guidance on supplies and related processes for the service.
• Receive, schedule, refer, and contact staff and external parties as needed.
• Process incoming/outgoing correspondence and materials.
• Schedule meetings and conferences; conduct background research for meetings.

Skills

Customer Service

Flexibility

Integrity/Honesty

Interpersonal Skills

Reading Comprehension

Reasoning

Self-Management

Teamwork

Education

One year of specialized experience equivalent to GS-06

Job description

U.S. Department of Veterans Affairs in Birmingham, AL is seeking a Management and Program Assistant to support multiple specialty care clinics under the Associate Chief of Staff. The role requires independent decision-making with limited supervision and expands the ACOS for Medicine's responsibilities.

Key duties include data tracking, credentialing, timecard coordination, and coordination of meetings. The position offers telework eligibility and a typical Monday–Friday schedule.