Program Office Assistant - Moreno Valley

Crittenton Services for Children and Families; Moreno Valley (CA); On-site; USD 38,000 - 52,000; Full time

Job summary

Crittenton Services for Children and Families in Moreno Valley, California is seeking a detail-oriented Program Office Assistant to support the project management team and ensure efficient program operation.

You will coordinate activities, prepare agendas and minutes, maintain files, and assist with reports and presentations. Ideal candidates have a high school diploma, strong organizational and communication skills, and proficiency with Microsoft Office and basic project management tools.

Qualifications

• High school diploma or equivalent; additional education or certification in project management is a plus.
• Proven experience in administrative or office support roles.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.
• Ability to multitask and prioritize in a fast-paced environment.
• Attention to detail and problem-solving skills.

Responsibilities

• Assist in coordinating project activities, meetings, and schedules.
• Prepare and distribute meeting agendas, minutes, and relevant documentation.
• Maintain and update project files, databases, and tracking systems.
• Support the preparation of reports, presentations, and correspondence.
• Monitor project timelines and ensure deadlines are met.
• Liaise with internal teams and external stakeholders to facilitate communication.
• Perform administrative tasks such as data entry, filing, and managing supplies.

Skills

Organizational skills

Time management

Strong communication

Attention to detail

Problem-solving

Education

High school diploma or equivalent

Project management certification or coursework

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Project management tools

Job description

Description

Program Office Assistant

We are seeking a detail-oriented and proactive Program Office Assistant to support our project management team. This role offers an excellent opportunity to contribute to the efficient operation of our programs and gain valuable experience in a dynamic organizational environment. The ideal candidate will be organized, communicative, and capable of managing multiple tasks with professionalism and accuracy.

Key Responsibilities:

• Assist in coordinating project activities, meetings, and schedules
• Prepare and distribute meeting agendas, minutes, and relevant documentation
• Maintain and update project files, databases, and tracking systems
• Support the preparation of reports, presentations, and correspondence
• Monitor project timelines and ensure deadlines are met
• Liaise with internal teams and external stakeholders to facilitate communication
• Perform administrative tasks such as data entry, filing, and managing supplies

Skills and Qualifications:

• High school diploma or equivalent; additional education or certification in project management is a plus
• Proven experience in administrative or office support roles
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools
• Ability to multitask and prioritize in a fast-paced environment
• Attention to detail and problem-solving skills

Join our team and be part of a collaborative environment that values innovation, growth, and professional development. We offer a supportive workplace culture and opportunities for career advancement as you contribute to our impactful projects.

Requirements

Skills and Qualifications:

• High school diploma or equivalent; additional education or certification in project management is a plus
• Proven experience in administrative or office support roles
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools
• Ability to multitask and prioritize in a fast-paced environment
• Attention to detail and problem-solving skills