Program Office Assistant - Moreno Valley

Florence Crittenton Services of Orange Country Inc; Moreno Valley (CA); On-site; USD 38,000 - 52,000; Full time

Job summary

Florence Crittenton Services of Orange Country Inc is seeking a Program Office Assistant to support our project management team. This role offers the chance to contribute to efficient program operations and gain experience in a dynamic organization.

The ideal candidate is organized, detail-oriented, and capable of managing multiple tasks with professionalism. Proficiency in Microsoft Office and good communication skills are essential to coordinate across internal teams and external stakeholders.

Qualifications

• High school diploma or equivalent; additional education or certification in project management is a plus.
• Proven experience in administrative or office support roles.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.
• Ability to multitask and prioritize in a fast-paced environment.
• Attention to detail and problem-solving skills.

Responsibilities

• Coordinate project activities, meetings, and schedules.
• Prepare and distribute meeting agendas, minutes, and documentation.
• Maintain and update project files, databases, and tracking systems.
• Support the preparation of reports, presentations, and correspondence.
• Monitor project timelines and ensure deadlines are met.
• Liaise with internal teams and external stakeholders to facilitate communication.
• Perform administrative tasks such as data entry, filing, and managing supplies.

Skills

Administrative experience

Organization & time management

Written communication

Verbal communication

MS Office proficiency

Project management tools

Multitasking

Attention to detail

Education

High school diploma or equivalent

PM certification (additional)

Tools

Microsoft Office Suite

Project management tools

Job description

Description

Program Office Assistant

We are seeking a detail-oriented and proactive Program Office Assistant to support our project management team. This role offers an excellent opportunity to contribute to the efficient operation of our programs and gain valuable experience in a dynamic organizational environment. The ideal candidate will be organized, communicative, and capable of managing multiple tasks with professionalism and accuracy.

Key Responsibilities:

• Assist in coordinating project activities, meetings, and schedules
• Prepare and distribute meeting agendas, minutes, and relevant documentation
• Maintain and update project files, databases, and tracking systems
• Support the preparation of reports, presentations, and correspondence
• Monitor project timelines and ensure deadlines are met
• Liaise with internal teams and external stakeholders to facilitate communication
• Perform administrative tasks such as data entry, filing, and managing supplies

Skills and Qualifications:

• High school diploma or equivalent; additional education or certification in project management is a plus
• Proven experience in administrative or office support roles
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools
• Ability to multitask and prioritize in a fast-paced environment
• Attention to detail and problem-solving skills

Join our team and be part of a collaborative environment that values innovation, growth, and professional development. We offer a supportive workplace culture and opportunities for career advancement as you contribute to our impactful projects.

Requirements

Skills and Qualifications:

• High school diploma or equivalent; additional education or certification in project management is a plus
• Proven experience in administrative or office support roles
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools
• Ability to multitask and prioritize in a fast-paced environment
• Attention to detail and problem-solving skills