Program Operations Administrative Assistant

SciTech Services, Inc.; Bethesda (MD); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid vacation

Job summary

SciTech Services, Inc. in Bethesda, MD, seeks a highly organized Administrative Assistant to provide administrative and program support to the National Institutes of Dental and Craniofacial Research (NIDCR).

The role assists scheduling, travel coordination, meetings, correspondence, reporting, data tracking, procurement, and general operations. The successful candidate will maintain confidential records, manage calendars, prepare documents, and ensure efficient administrative processes across

Qualifications

• High school diploma or equivalent; college degree preferred.
• Minimum of three years administrative experience supporting organizational or program operations; NIH experience is a plus.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent organizational, time-management, and attention-to-detail skills.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative, procedural, and program support to staff and management.
• Manage calendars, schedule appointments, and coordinate meetings, conferences, workshops, and site visits.
• Prepare and edit correspondence, reports, spreadsheets, presentations, charts, forms, and other documents.
• Track program activities, schedules, deadlines, action items, and administrative requirements.
• Research information requests, respond to routine inquiries, and follow up on outstanding actions.
• Coordinate local, domestic, and international travel using Concur Government Edition (CGE), including travel authorizations, reservations, vouchers, and required approvals.
• Provide logistical support for scientific conferences, workshops, events, and site visits, including PSOs and Non-NIH Affiliated travelers.
• Prepare purchase requisitions, office supply orders, and other procurement-related documentation.
• Maintain confidential and sensitive information, electronic records, databases, and tracking systems.
• Screen and route telephone calls, emails, correspondence, and inquiries.
• Enter, track, and maintain program data using databases and spreadsheets and prepare reports as needed.
• Assist with improving administrative processes and operational efficiency.
• Perform other administrative duties as assigned.

Skills

Microsoft Office

Calendar management

Communication skills

Data entry

Education

High school diploma

College degree preferred

Tools

Word

Excel

Outlook

PowerPoint

Job description

SciTech Services, Inc. in Bethesda, MD, seeks a highly organized Administrative Assistant to provide administrative and program support to the National Institutes of Dental and Craniofacial Research (NIDCR).

The role assists scheduling, travel coordination, meetings, correspondence, reporting, data tracking, procurement, and general operations. The successful candidate will maintain confidential records, manage calendars, prepare documents, and ensure efficient administrative processes across