Administrative Coordinator for NIH Programs & Travel

Global Solutions Network Inc; Bethesda (MD); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Paid time off

401K

Flexible spending accounts

Parking & transportation plan

Disability insurance

Life & AD&D insurance

Professional development

Employee discounts

Employee assistance program

Travel assistance

Job summary

Global Solutions Network, Inc. (GSN) is seeking a Full-Time Administrative Support Specialist in Bethesda, MD to support NIH/NINDS programs. The role covers travel planning, meeting coordination, and complex calendar management using Office apps, Teams, Acrobat, and SharePoint.

The successful candidate will handle vendor and procurement tasks, assist senior staff, and navigate NIH rules on pay, leave, and visas. This is a long-term, full-time position with comprehensive benefits.

Qualifications

• Bachelor's degree or a high school diploma or GED and four (4) years of related work experience
• Ability to perform more complex administrative tasks
• Ability to support senior level staff
• Possess advanced computer skills
• Ability to perform a variety of administrative functions
• Paid Time Off and Paid Holidays
• 401K
• Flexible Spending Accounts (Healthcare & Dependent Care)
• Pretax Parking & Transportation Plan
• Short-Term & Long-Term Disability Insurance
• Life & AD&D Insurance
• Professional Development/Education
• Employee Discount Program
• Employee Assistance Program
• Travel Assistance Program

Responsibilities

• Performs a variety of complex, specialized administrative support tasks on an ongoing and ad hoc basis.
• Prepares travel arrangements using the travel system and procedures; coordinates conferences and meetings; prepares travel authorizations and vouchers.
• Advises program staff on personnel regulations, policies, and procedures; and assists with personnel documents.
• Maintains multiple Microsoft Outlook calendars with accuracy.
• Works with NIH policies and procedures related to travel, time and attendance, and funds management.
• Uses NIH databases and procurement systems to track requisitions, payments, and purchases.
• Supports procurement for office equipment and supplies and tracks related documents.
• Assists with scheduling and coordinating speakers and seminars, including travel for speakers.
• Operates Microsoft SharePoint and other collaboration tools to manage information flow.

Skills

Advanced computer skills

Microsoft Office Suite

Outlook calendar management

Microsoft Teams

Adobe

SharePoint

Travel coordination systems

Education

Bachelor's degree or high school diploma/GED

Tools

SharePoint

Adobe

Job description

Global Solutions Network, Inc. (GSN) is seeking a Full-Time Administrative Support Specialist in Bethesda, MD to support NIH/NINDS programs. The role covers travel planning, meeting coordination, and complex calendar management using Office apps, Teams, Acrobat, and SharePoint.

The successful candidate will handle vendor and procurement tasks, assist senior staff, and navigate NIH rules on pay, leave, and visas. This is a long-term, full-time position with comprehensive benefits.