Remote Executive Admin & Operations Coordinator

brandanenterprisesinc; Bethesda (MD); Hybrid; USD 60,000 - 90,000; Full time

Job summary

The National Institutes of Health in Bethesda, MD, seeks a contract administrator to provide comprehensive administrative and program support in a fast-paced federal environment. The role combines telework (3-4 days) with 1-2 days in the office, handling calendars, travel, meetings, forms, and SOPs.

You will coordinate personnel actions, develop documentation, manage databases, and serve as a liaison across staff and management to ensure timely execution of procurement, spending, and reporting

Qualifications

• Extensive administrative experience in a federal environment preferred.
• Strong organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage senior executive staff schedules and meeting materials.
• Coordinate travel requests, service orders, and official forms.
• Maintain SOPs and guidance documents.
• Provide administrative resources and coordinate program workflow.
• Prepare recruitment documentation and appointments.
• Coordinate meetings, rooms, and virtual conferencing.
• Update calendars and project status records.
• Prepare data and reports from NIH systems.
• Liaise between Deputy Director and divisional staff.

Skills

Calendar management

Meeting coordination

SOP maintenance

Document preparation

Policy interpretation

Data extraction

Tools

QVR system

SharePoint

POTS

PowerPoint

Zoom

WebEx

Job description

The National Institutes of Health in Bethesda, MD, seeks a contract administrator to provide comprehensive administrative and program support in a fast-paced federal environment. The role combines telework (3-4 days) with 1-2 days in the office, handling calendars, travel, meetings, forms, and SOPs.

You will coordinate personnel actions, develop documentation, manage databases, and serve as a liaison across staff and management to ensure timely execution of procurement, spending, and reporting