Administrative Support Lead — Research Ops & Procurement

Priority One Services; Bethesda (MD); On-site; USD 55,000 - 70,000; Full time

Job summary

Priority One Services is seeking an Administrative Support Specialist III to support contract program management and government personnel. The role involves extensive computer work, procurement for research animal facilities, and coordination with researchers and NIH staff.

The candidate will generate reports, manage data, schedule travel, and oversee shipping and orders in a fast-paced environment within Bethesda, MD. Prior experience with NIH-specific systems is a plus.

Qualifications

• High school diploma or GED and four years of administrative support experience.
• Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Ability to learn NIH-specific software (POTS, NEDS, DVMAX).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication; ability to interact with diverse stakeholders.

Responsibilities

• Generate reports, memos, and spreadsheets using MS Word, Excel, Access, Outlook, and PowerPoint.
• Maintain facility software, census data, and animal order information; update ASPs.
• Answer phones, file, and distribute correspondence.
• Coordinate activation/deactivation of contract personnel via NIH Directory (NED).
• Arrange travel for government personnel in the GCE system.
• Monitor front office coverage and assist visitors in the vivarium.
• Assist researchers, clients, and staff with inquiries.
• Serve as campus shipping coordinator for import/export and on-campus deliveries.
• Process facility and supply orders using NIH Sis (POTS) and related systems; liaise with vendors for PPE and lab supplies.
• Manage researcher animal orders through CAPS; receive live animals and update records.

Skills

Microsoft Outlook

Word processing

Excel

PowerPoint

Database record keeping

Multitasking

Organizational skills

Interpersonal communication

Education

High school diploma or GED

Tools

POTS

NEDS

DVMAX

NIH Enterprise Directory (NED)

Job description

Priority One Services is seeking an Administrative Support Specialist III to support contract program management and government personnel. The role involves extensive computer work, procurement for research animal facilities, and coordination with researchers and NIH staff.

The candidate will generate reports, manage data, schedule travel, and oversee shipping and orders in a fast-paced environment within Bethesda, MD. Prior experience with NIH-specific systems is a plus.