Program Operations Admin (Hybrid, Federal Contracts)

Inadev-Corporatio; Reston (VA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Inadev Corporation seeks an Administrative Specialist to support the program team in Reston, VA. You will coordinate meetings, maintain documentation, handle onboarding logistics, and arrange travel so leaders and staff can focus on mission.

Responsibilities include calendar management, preparing materials, onboarding support, file maintenance in SharePoint/Teams, travel arrangements, expense processing, and compliance with federal standards.

Qualifications

• 3+ years of administrative, executive support, or office coordination experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Professional written and verbal communication skills.

Responsibilities

• Coordinate calendars, schedule meetings, and arrange conference rooms and virtual sessions across program teams.
• Prepare, format, and maintain program documents, meeting minutes, agendas, and presentation materials.
• Support onboarding and badging logistics for new staff, including paperwork tracking and scheduling.
• Maintain shared document repositories (SharePoint/Teams) and manage version control and records retention.
• Arrange travel, process expense reports, and support invoice and timekeeping administration.
• Track action items and follow-ups from meetings and drive them to closure.
• Provide general office and administrative support to program leadership as needed.
• Support compliance with federal recordkeeping and documentation standards.

Skills

Administrative experience

Microsoft Office

Organizational skills

Communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Inadev Corporation seeks an Administrative Specialist to support the program team in Reston, VA. You will coordinate meetings, maintain documentation, handle onboarding logistics, and arrange travel so leaders and staff can focus on mission.

Responsibilities include calendar management, preparing materials, onboarding support, file maintenance in SharePoint/Teams, travel arrangements, expense processing, and compliance with federal standards.