Program Operations Coordinator

Inadev; Reston (VA); Hybrid; USD 55,000 - 70,000; Full time

Job summary

Inadev Corporation in Reston, VA is seeking an Administrative Specialist to provide day-to-day administrative and operational support to the program team, coordinating meetings, onboarding logistics, and travel so delivery leaders and technical staff can focus on the mission.

The role handles calendars, meeting minutes, SharePoint management, onboarding, expense reports, timekeeping, and compliance with federal recordkeeping standards, in a hybrid work setting.

Qualifications

• Must be a U.S. citizen.
• Must be willing to work a HYBRID Schedule (3 Days) in Reston, VA & client locations in the Washington D.C. area.
• Ability to pass a 7-year background check and obtain/maintain a U.S. Government Clearance
• Strong communication and presentation skills.
• Must be able to prioritize and self-start.
• Must be adaptable/flexible as priorities shift.
• Must be enthusiastic and have passion for learning and constant improvement.
• Must be open to collaboration, feedback and client asks.
• Must enjoy working with a vibrant team of outgoing personalities.

Responsibilities

• Coordinate calendars, schedule meetings, and arrange conference rooms and virtual sessions across program teams
• Prepare, format, and maintain program documents, meeting minutes, agendas, and presentation materials
• Support onboarding and badging logistics for new staff, including paperwork tracking and scheduling
• Maintain shared document repositories (SharePoint/Teams) and manage version control and records retention
• Arrange travel, process expense reports, and support invoice and timekeeping administration
• Track action items and follow-ups from meetings and drive them to closure
• Provide general office and administrative support to program leadership as needed
• Support compliance with federal recordkeeping and documentation standards

Skills

Communication

Presentation skills

Prioritization

Self-motivation

Adaptability

Collaboration

Team player

Learning mindset

Tools

Microsoft Office

Job description

Inadev Corporation in Reston, VA is seeking an Administrative Specialist to provide day-to-day administrative and operational support to the program team, coordinating meetings, onboarding logistics, and travel so delivery leaders and technical staff can focus on the mission.

The role handles calendars, meeting minutes, SharePoint management, onboarding, expense reports, timekeeping, and compliance with federal recordkeeping standards, in a hybrid work setting.