Project Administrative Support Specialist

TwoTech, Inc.; Washington (District of Columbia); Hybrid; USD 60,000 - 68,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

TwoTech, Inc. is seeking a Project Administrative Support Specialist in Washington, DC, to provide comprehensive administrative and project support within a federal contracting environment.

The role serves as a central resource for project teams, handling data management, reporting, and coordination of activities to ensure efficient execution of project objectives. The position requires strong organizational, analytical, and communication skills, with the ability to manage multiple priorities in

Qualifications

• Bachelor's degree preferred.
• Minimum 2 years of experience in administrative and project support or similar roles.
• Experience in government or federal contracting environment preferred.

Responsibilities

• Serve as a central point of contact for administrative and project support, responding to inquiries and resolving issues in a timely manner.
• Coordinate meetings and events, including calendar management, scheduling, and virtual meeting setup (Microsoft Teams) and scheduling meeting rooms.
• Manage event logistics and ensure operation of meeting room AV equipment.
• Support project activities by tracking timelines, deliverables, and action items to ensure alignment with program requirements.
• Maintain and update program documentation, shared drives, contact lists, and tracking systems.

Skills

Communication

Organization

Analytical thinking

Problem solving

Independence

Team collaboration

Customer service

Education

Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Teams

SharePoint

Grants.gov familiarity

Job description

Project Administrative Support Specialist

Location: Washington, DC (Hybrid)

Employment Type: Full-Time - Federal Contract-funded position

The Project Administrative Support Specialist provides comprehensive administrative and project support within a fast-paced government contracting environment.This role serves as a central resource for project teams, supporting daily operations, data management, reporting, and coordination of activities to ensure efficient execution of project objectives.

The Project Administrative Support Specialist plays a key role in maintaining organized systems, supporting compliance with federal and organizational requirements, and facilitating administrative workload across teams and stakeholders.

The position requires strong organizational, analytical, administrative support, and communication skills, along with the ability to manage multiple priorities in a deadline-driven environment.

Key Responsibilities and Required Qualifications

Administrative & Project Support

• Serve as a central point of contact for administrative and project support, responding to inquiries and resolving issues in a timely manner
• Coordinate meetings and events, including calendar management, scheduling, and virtual meeting setup (Microsoft Teams) and scheduling meeting rooms
• Manage event logistics and ensure operation of meeting room AV equipment
• Support project activities by tracking timelines, deliverables, and action items to ensure alignment with program requirements
• Maintain and update program documentation, shared drives, contact lists, and tracking systems
• Processing incoming and outgoing correspondence
• Downloading grant documents from federal database systems and creating tracking systems and electronic filing systems

Data Management & Reporting

• Conduct research and gather data from internal systems, databases, and external sources to support program operations
• Prepare, edit, and format reports, correspondence, spreadsheets in accordance with federal and organizational standards
• Perform data tracking, analysis, and reporting using Excel and other tools to support contract deliverables

Systems & Document Management

• Create, organize and maintain SharePoint sites and document management systems to ensure accessibility, accuracy, and version control
• Support records management and document control processes in compliance with organizational and federal requirements
• Ability to manage data from multiple databases by extracting required reports and other electronic documents

Procurement & Operational Support

• Assist with procurement-related activities, including vendor research, obtaining quotes, and tracking purchase orders
• Provide administrative support for project operations, ensuring processes are efficient and compliant

Stakeholder Support & Communication

• Collaborate with internal teams and external stakeholders to support program implementation and coordination
• Maintain professional communication and provide high-quality customer service
• Support cross-functional teams in meeting contract goals and deadlines

Education & Experience

• Bachelor's degree preferred
• Minimum of 2 years of experience in administrative and project support or similar roles
• Experience in a government or federal contracting environment preferred

Knowledge & Experience

• Experience supporting projects, programs, or contracts with multiple stakeholders
• Familiarity with communication strategies, outreach, and stakeholder engagement
• Exposure to federal systems such as Grants.gov, GrantSolutions, or workforce performance systems (e.g., WIPS) preferred
• Familiarity with compliance-driven environments, federal reporting requirements, or contract deliverables preferred
• Experience with document control, records management, and case management systems

Technical Skills

• Advanced proficiency in Microsoft Office Suite, particularly Word and Excel (formulas, pivot tables, data tracking/reporting, and formatting)
• Advance working knowledge of Microsoft Teams, Teams Channels, and SharePoint for collaboration and document management CMS systems

Skills & Abilities

• Strong written and verbal communication skills
• Ability to translate information into clear, engaging, and user-friendly documents
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Proactive problem-solving and customer service orientation
• Strong analytical skills with attention to detail
• Ability to conduct research and synthesize information from multiple sources
• Ability to work independently and collaboratively in a team environment more importantly the ability to work in a close team environment that requires constant ad hoc meetings and collaborative working sessions

Additional Requirements

• Must be able to obtain and maintain a Public Trust security clearance
• On-site location in Washington, DC
• Experience supporting federal contracts or public sector programs preferred

Work Schedule

Hybrid work Standard work schedule:40 hours per week Overtime is not typically required

Pay

$60,000.00 - $68,000.00 per year

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location

Hybrid remote in Washington, DC 20210.

Federal contract-funded position subject to contract requirements and funding availability