Hybrid Admin & Operations Coordinator — Federal Programs

Hedgelan Consulting, LLC; Bethesda (MD); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Hedgelan Consulting, LLC is seeking an Administrative Assistant / Operations Coordinator to provide comprehensive support for federal programs and offices in Rockville or Bethesda, MD. Responsibilities span executive support, meeting coordination, travel administration, procurement tracking, budgeting, and records management.

Ideal candidates are highly organized, detail-oriented, and capable of managing multiple priorities in a government contracting environment, with strong communication and

Qualifications

• High school diploma with at least two years of administrative support experience
• Bachelor’s degree in Business Administration, Communications, Public Administration, or a related field with relevant professional experience
• Experience in federal government contracting environments (preferred)

Responsibilities

• Providing administrative and operational support to federal program offices and leadership teams
• Coordinating meetings, workshops, conferences, and virtual events using platforms such as WebEx or Microsoft Teams
• Managing calendars, scheduling meetings, preparing agendas, and documenting meeting minutes and action items
• Preparing, reviewing, and maintaining reports, spreadsheets, presentations, and other documents
• Supporting travel coordination, travel authorizations, vouchers, and reimbursement processing
• Assisting with procurement requests, purchase tracking, office supply management, and vendor coordination
• Maintaining electronic and hard-copy filing systems in accordance with agency policies and procedures
• Tracking personnel actions, onboarding/offboarding activities, training requests, and administrative workflows
• Assisting with budget tracking, expense reconciliation, and financial documentation
• Supporting executive-level staff with communications, scheduling priorities, and special projects
• Updating and maintaining SharePoint sites, shared drives, databases, and internal tracking systems
• Conducting internet and policy research and compiling information for reports and management inquiries
• Monitoring action items, deadlines, and project deliverables to ensure timely completion
• Serving as a liaison between program staff and administrative offices such as Human Resources, Travel, Procurement, and Property Management
• Preparing and proofreading documents for grammar, formatting, completeness, and policy compliance
• Supporting office operations including phones, mail distribution, shipping/receiving, copying, scanning, and records maintenance
• Participating in special projects, process improvement initiatives, and administrative studies

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Professionalism

Education

High school diploma

Bachelor’s degree in Business Administration, Communications, Public Administration, or related field

Tools

SharePoint

Concur

WebEx

Microsoft Teams

Job description

Hedgelan Consulting, LLC is seeking an Administrative Assistant / Operations Coordinator to provide comprehensive support for federal programs and offices in Rockville or Bethesda, MD. Responsibilities span executive support, meeting coordination, travel administration, procurement tracking, budgeting, and records management.

Ideal candidates are highly organized, detail-oriented, and capable of managing multiple priorities in a government contracting environment, with strong communication and