Senior Program Assistant - Hybrid Onboarding Lead

Alaka`ina Foundation Family of Companies; Washington (District of Columbia); On-site; USD 95,000 - 105,000; Full time

Job summary

Bering-Alaka`ina Holdings, LLC seeks a Program Assistant VI to support a government customer in Arlington, Virginia. You will provide comprehensive administrative, onboarding, housing, and fellowship support, managing records, rankings, and inquiries while coordinating with DS and Records Management.

The position requires US citizenship, SECRET clearance, and at least six years of experience with strong organizational skills. Hybrid work and adherence to federal policies are essential.

Qualifications

• Six (6) years of experience.
• Maintain accurate and confidential personnel records.
• Meet deadlines and customer service standards.
• Protect Personally Identifiable Information (PII).
• Ensure compliance with Department of State policies and regulations.
• Translate guidance into actionable tasks and meet performance expectations.
• Strong organizational and follow-through skills for independent and collaborative work.
• Ability to work in hybrid/remote environments and maintain availability.

Responsibilities

• Maintain and update candidate records and personnel files.
• Review applications and follow up on missing documentation.
• Respond to candidate inquiries by phone and email.
• Provide guidance to candidates, Foreign Service Fellows, interns, and internal stakeholders throughout the hiring and onboarding process.
• Process new hires into Department databases and personnel systems.
• Coordinate with Diplomatic Security (DS) for security clearances and badges.
• Coordinate with Records Management to retrieve, maintain, and archive files.
• Prepare onboarding materials and orientation packets.
• Maintain hiring, onboarding, and statistical reports.
• Brief supervisors on workload and assist with special projects.
• Provide administrative support (scanning, filing, document management).
• Other duties as assigned by Supervisor.

Skills

Records management

Customer service

PII protection

Hybrid environment

Security clearances

Communication

Education

High School Diploma

Job description

Bering-Alaka`ina Holdings, LLC seeks a Program Assistant VI to support a government customer in Arlington, Virginia. You will provide comprehensive administrative, onboarding, housing, and fellowship support, managing records, rankings, and inquiries while coordinating with DS and Records Management.

The position requires US citizenship, SECRET clearance, and at least six years of experience with strong organizational skills. Hybrid work and adherence to federal policies are essential.