Program Operations & Admin Assistant

Transportation Security Careers; Goshen (IN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, Goshen, CT seeks Program Assistants to provide administrative coordination, data tracking, scheduling, and records management to keep offices running smoothly.

You will support managers and teams, handle multiple assignments, prepare reports and correspondence, and help implement new procedures across finance, HR, payroll or other program areas; attention to detail and strong communication are essential.

Qualifications

• Administrative or program support experience in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines and performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Basic analysis

Records management

Calendar coordination

Deadline coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, Goshen, CT seeks Program Assistants to provide administrative coordination, data tracking, scheduling, and records management to keep offices running smoothly.

You will support managers and teams, handle multiple assignments, prepare reports and correspondence, and help implement new procedures across finance, HR, payroll or other program areas; attention to detail and strong communication are essential.