Program & Administrative Support Specialist

Travel Security Careers; Goshen (IN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Goshen, IN seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple assignments, ensuring accuracy, and maintaining office procedures across various program areas.

Responsibilities include preparing materials, coordinating meetings, and analyzing program information while maintaining compliance with procedures.

Qualifications

• Experience providing admin or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance data.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with common office software to organize information and multi-task.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

MS Office

Records management

Tools

Microsoft Office

Job description

Transportation Security Administration in Goshen, IN seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple assignments, ensuring accuracy, and maintaining office procedures across various program areas.

Responsibilities include preparing materials, coordinating meetings, and analyzing program information while maintaining compliance with procedures.