Program & Events Coordinator — Student & Alumni Programs

UCLA; Los Angeles (CA); In loco; USD 52.000 - 70.000; Tempo pieno

Descrizione del lavoro

UCLA Ziman Institute for Real Estate and Urban Economics seeks a Program and Operations Coordinator to support major programs and events, marketing, course support and office operations on campus in Los Angeles. The role requires independent prioritization, strong writing, data management, and the ability to coordinate large conferences with minimal supervision.

The incumbent will work with the Ziman Institute team, interfacing with students, faculty and donors, and may require occasional

Competenze

• Experience interfacing with university-level students and student affairs.
• Knowledge of travel arrangements and UC Travel policies; ability to prepare purchase orders and reimbursement requests.
• Occasional overtime, including evenings and weekends, is required.
• Ability to work independently and follow through on assignments with minimal direction in a timely manner, and with minimal supervision; including ability for independent interpretation, anticipation and problem solving.
• Excellent writing and editing skills to compose and proof professional level copy for e-mails, letters, proposals, briefings, invitations, announcements, website, as assigned.
• Demonstrated high level of analytical and creative problem-solving skills, highly efficient and organized.
• Proven interpersonal skills to effectively interact with the Center's various constituents, including corporations, industry professionals, faculty, students, and university administrators.
• Absolute discretion in the maintenance of confidentiality of donor information. Discretion in the maintenance and confidentiality of sensitive information, the ability to work under pressure and with frequently changing deadlines and ability to work well with others.
• Demonstrated skill prioritizing multiple assignments and achieving high productivity and work quality under rigid deadlines in a fast-paced environment, skill coordinating large scale, high profile, complex conferences and events.
• Ability to make independent judgement based on professional and academic expertise beyond the implementation of administratively proscribed rules, policies and guidelines.
• Demonstrated skill in providing quality customer service in high traffic environments.
• Ability to learn new processes, procedures and systems quickly, with demonstrated skills in troubleshooting and problem-solving issues that may arise.
• Demonstrated interpersonal skills and ability to interact in an appropriate professional manner with persons of various ages and social, cultural, economic and educational backgrounds.
• Display excellent verbal, written and listening communication skills to professionally represent the Ziman Center.
• Outstanding typing skills. Proofreading and grammar is required. Knowledge of the English language, spelling, grammar and proofreader marks.
• Strong proficiency in Microsoft Office Suite, Outlook, database systems and database management.
• General knowledge of social media outlets as related to event marketing.
• Demonstrated skill setting priorities which accurately reflect the relative importance of job responsibilities, maintaining organization and efficiencies in completing work assignments, competing assignments, and workloads to meet deadlines.
• Skill communicating clearly and diplomatically to convey information to diverse constituencies in person, by phone and in writing.
• Demonstrated ability to work independently in fulfilling various tasks and completing assignments.

Mansioni

• Coordinate and support major events and data management for student and outreach programs.
• Provide faculty and course support for Ziman UCLA Anderson real estate courses.
• Manage digital marketing, website editing, social media, and partner marketing requests.
• Support business transactions, reimbursements, and purchasing system back-up.
• Oversee office operations and administrative support to the Faculty Director.
• Plan on-campus events with potential off-site coordination.

Conoscenze

Student relations

Travel knowledge

Purchase orders

Reimbursements

Independent work

Editing/writing

Analytical thinking

Interpersonal skills

Confidentiality

Event coordination

Customer service

Microsoft Office

Social media

Data management

Strumenti

UCLA Purchasing system

Database systems

Email marketing systems

Descrizione del lavoro

UCLA Ziman Institute for Real Estate and Urban Economics seeks a Program and Operations Coordinator to support major programs and events, marketing, course support and office operations on campus in Los Angeles. The role requires independent prioritization, strong writing, data management, and the ability to coordinate large conferences with minimal supervision.

The incumbent will work with the Ziman Institute team, interfacing with students, faculty and donors, and may require occasional