Academic Programs & Operations Coordinator

UCLA; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

UCLA is seeking an Operations and Program Coordinator to manage departmental operations, support academic programs, and coordinate events in collaboration with faculty, staff, and students. The role requires strong organization, communication, and project coordination skills essential for service within ELTS and DH.

The position emphasizes managing multiple priorities, attending to details, and maintaining professional conduct while supporting UCLA policies and procedures.

Qualifications

• Ability to establish priorities over multiple assignments and manage high-volume detailed work.
• Punctual with strong organization and time management aligned to academic mission.
• Self-directed with minimal supervision and ability to finish assignments.
• Take initiative on special projects and follow through.
• Excellent written and oral communication with strong customer service; relay messages to Chairs.
• Knowledge of UCLA policies; familiarity with Accounts Payable and Travel/Entertainment policies; BruinBuy Plus and Concur.
• Flexible schedule to oversee events in evenings or weekends; organize meetings within budget.
• Knowledge of INS rules for foreign visitors is preferred.
• Strong computer skills: Word, Excel, Outlook, Windows, Adobe, Google Forms and Canva.
• Ability to use BruinBuy Plus, Concur, UC Recruit, Glacier, SIS and online calendars.
• Maintain confidentiality; positive team-work attitude and willingness to go the extra mile.
• Establish and maintain cooperative relationships with Chairs and colleagues.

Skills

Organizational skills

Communication

Time management

Customer service

Microsoft Office

Education

Bachelor's Degree in related area

Tools

BruinBuy Plus

Concur

UC Recruit

Glacier

SIS

Job description

UCLA is seeking an Operations and Program Coordinator to manage departmental operations, support academic programs, and coordinate events in collaboration with faculty, staff, and students. The role requires strong organization, communication, and project coordination skills essential for service within ELTS and DH.

The position emphasizes managing multiple priorities, attending to details, and maintaining professional conduct while supporting UCLA policies and procedures.