Arts Events & Operations Coordinator

University of California, Los Angeles; Los Angeles (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

University of California, Los Angeles is seeking an Events and Operations Coordinator in the Dean’s Office. You will help plan commencements, community gatherings, exhibitions, and student art installations while supporting daily operations.

Work closely with the Director of Operations to coordinate logistics, vendors, catering, purchasing, parking, and campus services, and supervise student employees. Strong communication and organizational skills are essential.

Qualifications

• Bachelor's degree in a related field or equivalent combination of education and experience.
• Experience coordinating multiple events and complex schedules.
• Strong written and verbal communication across diverse audiences.
• Ability to work independently with minimal supervision and tight deadlines.
• Proven ability to manage vendors, catering, and campus services.
• Demonstrated discretion handling confidential information.

Responsibilities

• Coordinate event logistics, vendors, catering, purchasing, parking, and campus services.
• Support facilities needs, office resources, and special projects.
• Recruit, train, and supervise student employees as needed.
• Collaborate with faculty, staff, students, and campus partners to create welcoming experiences.
• Maintain accurate schedules and progress updates for ongoing programs.
• Communicate effectively to ensure smooth operations during events.

Skills

Multi-project management

Logistics coordination

Verbal & written communication

Prioritization

Independence with minimal supervision

Stakeholder coordination

Discretion with confidential materials

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

University of California, Los Angeles is seeking an Events and Operations Coordinator in the Dean’s Office. You will help plan commencements, community gatherings, exhibitions, and student art installations while supporting daily operations.

Work closely with the Director of Operations to coordinate logistics, vendors, catering, purchasing, parking, and campus services, and supervise student employees. Strong communication and organizational skills are essential.