Arts Events & Operations Coordinator

UCLA; Los Angeles (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

UCLA Arts invites an Events and Operations Coordinator to bring commencement, exhibitions and student installations to life, while supporting daily Dean’s Office operations. You will work closely with the Director of Operations to manage logistics, vendors, catering, parking and campus services.

You will also assist facilities needs, training and supervising student employees, and collaborate with faculty, staff and partners to create organized, welcoming experiences for the UCLA Arts community.

Qualifications

• Ability to manage multiple projects and maintain/master scheduling for various concurrently running programs.
• Skill in coordinating complex tasks and information flows with frequent interruptions.
• Ability to work independently and follow through with minimal supervision.
• Excellent written and verbal communications, and ability to work with diverse groups.

Responsibilities

• Coordinate event logistics, vendors, catering, purchasing, parking, and campus services.
• Support facilities needs, office resources, special projects, and student employee supervision.
• Collaborate with faculty, staff, students, and campus partners to create welcoming experiences.
• Prioritize competing priorities with good judgment and reliable follow-through.
• Maintain confidential materials with discretion and professionalism.

Skills

Event coordination

Project management

Communication skills

Detail-oriented

Team collaboration

Education

Bachelor's Degree in related area

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Access

Internet research

Job description

UCLA Arts invites an Events and Operations Coordinator to bring commencement, exhibitions and student installations to life, while supporting daily Dean’s Office operations. You will work closely with the Director of Operations to manage logistics, vendors, catering, parking and campus services.

You will also assist facilities needs, training and supervising student employees, and collaborate with faculty, staff and partners to create organized, welcoming experiences for the UCLA Arts community.