Program & Events Coordinator I

Texas A&M University; College Station (TX); On-site; USD 41,000 - 46,000; Full time

Benefits offered by this job

Health benefits

Vacation & holidays

Retirement plan (TRS)

Tuition assistance

Wellness programs

Job summary

The Program Coordinator I P9 Agency at Texas A&M Innovation supports the planning and execution of events and programs. You will provide logistical and administrative aid, ensuring operations align with the office’s objectives and timelines.

Under supervision, you’ll manage registrations, on-site logistics, post-event reporting, and communications, collaborating with teams across the Texas A&M University System to deliver successful programs in College Station.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of related experience in event coordination, administrative support, or program operations.
• Strong verbal and written communication skills.

Responsibilities

• Coordinate logistics for assigned events, including venue setup, catering support, signage, and registration materials.
• Provide on-site support during events, managing guest flow and day-of tasks.
• Maintain event records using Teams, OneDrive, and other shared workspaces.
• Update and manage event registration platforms such as Accelevents and Livewhale; assist with data tracking.
• Assist with contact list maintenance and enter information into CRM systems like PipeDrive.
• Prepare event materials such as name badges, handouts, and signage as needed.
• Collect and summarize post-event data including attendance and surveys.
• Draft and send communications such as confirmations, reminders, and follow-ups under supervision.

Skills

Event coordination

Administrative support

Communication skills

Multitasking

Education

Bachelor’s degree or equivalent

Tools

Microsoft Teams

OneDrive

Accelevents

Livewhale

PipeDrive

Job description

The Program Coordinator I P9 Agency at Texas A&M Innovation supports the planning and execution of events and programs. You will provide logistical and administrative aid, ensuring operations align with the office’s objectives and timelines.

Under supervision, you’ll manage registrations, on-site logistics, post-event reporting, and communications, collaborating with teams across the Texas A&M University System to deliver successful programs in College Station.