Events Coordinator II

Texas A&M University System; College Station (TX); On-site; USD 52,000 - 64,000; Full time

Job summary

Texas A&M University System’s Rudder Theatre Complex seeks an Events Coordinator II to oversee central coordination of events from inquiry through execution, including on-site support.

The role requires a Bachelor's degree, at least two years in event planning with supervisory experience, strong organization, multitasking, and excellent communication. You will supervise student staff and collaborate with managers to deliver high-quality events.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience required.
• Two years of related event planning experience, including supervisory duties.
• Strong multitasking and organizational abilities are essential.
• Effective verbal and written communication skills required.

Responsibilities

• Coordinates events and conferences from inquiry through execution, providing central coordination.
• On-site customer support during events.
• Collaborate with managers and directors to deliver high-quality events.
• Assist in supervising student staff and ensuring clear event expectations.
• Communicate pertinent information to upper management, coordinators, and staff.
• Monitor facilities with other staff to prevent issues impacting events.
• Perform other duties as assigned.

Skills

Multitasking

Word processing

Organizational skills

Verbal & written communication

Education

Bachelor’s degree or equivalent

Job description

Job Title

Events Coordinator II

Agency

Texas A&M University

Department

Rudder Theatre Complex

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Events Coordinator II provides central coordination of events and conferences from event planning through execution.

Essential Duties/Tasks:

Event Coordination and Management

• Coordinates events and conferences; providing central coordination from event inquiries through execution.

• Provides on-site customer support during events.

• Work with fellow managers & directors to provide the best events to our customers.

• Other duties as assigned.

Direct Client Interaction

• Work with clients throughout the event planning process, sometimes starting as early as event conception.

• Take steps to ensure that all event & audience needs are understood, confirming timelines, any security expectations are known, & arranging any special requests.

Supervision and Staff Management

• Assists in the supervision of student staff.

• Establish clear understanding of event expectations for support and technical staff ahead of event setup, ensuring an efficient setup and successful event.

Communication

• Communicates pertinent organizational information to upper management and administration, event coordinators, set up crews, and student leaders.

Facility Oversight Assistance

• Work with fellow facility staff to monitor issues that could impact events, guest safety, or general upkeep.

• Work with SSC for scheduling of any repairs or projects and follow-up.

Other Duties

• Perfoms other duties as assigned.

What you need to know

Salary:

Compensation will be commensurate to selected hire’s experience.

Required Education and Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• Two years of related experience in event planning including related supervisory experience.

Knowledge, Skills, and Abilities:

• Ability to multitask and work cooperatively with others.

• Knowledge of word processing and spreadsheet applications.

• Strong organizational skills.

• Effective verbal and written communication skills.

Physical Requirements:

• Ability to lift/move heavy objects

• Ability to stand for long periods of time

Other Requirements and Factors

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M

• University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

• Ability to work beyond normal office hours and/or work on weekends

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.