Program Coordinator - Surgery

Texas Tech University - Health Sciences Center; Odessa (TX); On-site; USD 61,978,000 - 64,609,000; Full time

Benefits offered by this job

Health Plans + Supplemental Coverage –

Paid Time Off

Retirement Plans

Wellness Programs

Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center (TTUHSC) is seeking a Program Administrator to support the residency program’s academic and operational activities. You will coordinate ERAS communications, schedule interviews, and supervise annual resident orientation while liaising with the program director and education office.

The role requires high school plus six years of related experience, with preferred candidates holding a Bachelor's or Master’s in healthcare administration or related

Qualifications

• High school plus six years experience in related field.
• Additional education may substitute for experience on a year-for year basis.
• Bachelor's Degree in related field preferred.
• Master's degree in healthcare administration or related field preferred.
• Experience in clinical, academic, or research environment in any capacity.
• 24 months experience in higher education.
• Experience working with faculty, academic departments, & sensitive information.

Responsibilities

• Maintains applicant database (ERAS).
• Interacts with applicants interested in the department's residency program.
• Schedules applicant interviews.
• Verifies the completeness of candidate documentation.
• Coordinates, plans, and supervises the annual new resident orientation.
• Organizes and coordinates the typing and printing of the resident manual and various recruitment documents.
• Handles resident complaints and concerns in conjunction with the Program Director.
• Prepares various reports concerning information pertaining to residents to be utilized by the institution and also for outside agencies as requested.
• Serves as an information resource for residents regarding problems with licensure, insurance, DEA numbers, institutional permits, etc.
• Acts as a liaison between the department and the education office, the Residency Program Director, the department Chair, and the RRC.
• Handles arrangements for meetings/conferences, including travel, hotel, ground transportation, registration, etc, for residents.

Education

High school diploma

Bachelor's degree in related field

Master's degree in healthcare administration or related field

Job description

Introduction

Nationally recognized as a Great College to Work For ,TTUHSC provides much more than just a job! Enjoy excellentbenefits , including paid leave,retirement plans, wellness programs, health insurance and so muchmore. Ready to start building a rewarding career in a positiveenvironment where you can develop and thrive? Join us as wechange the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the livesof others by educating students, providing excellent patient care,and advancing knowledge through innovative research. TTUHSCgraduates more health care professionals than any other health careinstitution in the state, conferring 24.2% of all degrees andcertificates awarded from health-related institutions in Texas. Byproviding comprehensive clinical services to more than 10 millionindividuals across 121 counties, TTUHSC is dedicated to advancingthe health of people throughout Texas and beyond. This is whereworld-class education meets compassionate patient care – and webelieve that our people are the reason for our institution’slasting success and bright future. Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture , TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required.On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the$100,000 fee, if applicable.

Position Description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Major/Essential Functions

• Maintains applicant database (ERAS).
• Interacts with applicants interested in the department'sresidency program.
• Schedules applicant interviews.
• Verifies the completeness of candidate documentation.
• Coordinates, plans, and supervises the annual new residentorientation.
• Organizes and coordinates the typing and printing of theresident manual and various recruitment documents.
• Handles resident complaints and concerns in conjunction withthe Program Director.
• Prepares various reports concerning information pertaining toresidents to be utilized by the institution and also for outsideagencies as requested.
• Serves as an information resource for residents regardingproblems with licensure, insurance, DEA numbers, institutionalpermits, etc.
• Acts as a liaison between the department and the educationoffice, the Residency Program Director, the department Chair, andthe RRC.
• Handles arrangements for meetings/conferences, includingtravel, hotel, ground transportation, registration, etc, forresidents.

Occasional Duties

Performs other duties as may be requested or assigned by leadership.

Required Qualifications

• High school plus six years experience in related field.
• Additional education may substitute for experience on a yearfor year basis.

Preferred Qualifications

• Bachelor's Degree in related field preferred
• Experience in clinical, academic, or research environment inany capacity
• 24 months experience in higher education
• Master's degree in healthcare administration or related fieldpreferred
• Experience working with faculty, academic departments, &sensitive information

Required Attachments

Resume / CV

Optional Attachments

Recommendation/Referral, Transcript

Benefits

TTUHSC is committed to creating an environment where our teammembers can do their best work, with programs and benefits to support head-to-toe well-being.Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options –Individual health insurance provided at no cost for full-time teammembers
• Paid Time Off – Including holidays, vacation, sick leaveand more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members byproviding opportunities for personal and professional growth,including lifelong learning programs, recognition programs, andhealth and wellness initiatives. Team members also enjoy a varietyof other perks, such as special membership rates at local gyms andgolf courses, access to state-of-the-art software and facilities,and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

21.63

Pay Grade Maximum

22.59

Pay Statement

Compensation is commensurate upon the qualifications of theindividual selected and budgetary guidelines of the hiringdepartment, as well as the institutional pay plan. For additionalinformation, please reference the institutional pay plan website athttps://app4.ttuhsc.edu/payplan .

Grant Funded?

No

Travel Required

Up to 25%

Shift

Day

Schedule Details

M-F 8AM-5PM

Does this position work in a research laboratory?

No

EEO Statement

All qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, national origin, age,disability, genetic information or status as a protectedveteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and CampusCrime Statistics Act is a federal statute requiring colleges anduniversities participating in federal financial aid programs tomaintain and disclose campus crime statistics and securityinformation. By October 1 of each year, institutions must publishand distribute their Annual Campus Security Policy & CrimeStatistics Report (ASR) to current and prospective students andemployees. To view this report, visit the TTUHSC Clery Act websiteat https://www.ttuhsc.edu/compliance/clery-report.aspx.