Business Coordinator - Internal Medicine

Texas Tech University - Health Sciences Center; Odessa (TX); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health plans

Paid time off

Retirement plans

Wellness programs

Mother-friendly workplace

Job summary

Texas Tech University Health Sciences Center seeks a Business Coordinator to provide administrative, operational, and financial support for residency and fellowship programs. You will coordinate purchasing, reimbursements, and travel while ensuring compliance and timely recordkeeping.

Working closely with program leadership and faculty, you will help manage trainee files, MedHub data, and onboarding/offboarding processes, promoting efficient program operations and a positive training experience.

Qualifications

• Bachelor's degree plus two (2) years related experience.
• Or a combination of education and progressively responsible related experience to equal six (6) years.

Responsibilities

• The Business Coordinator provides administrative, operational, and financial support for residency and fellowship programs.
• Coordinate purchasing activities, process reimbursements, manage travel and expense documentation for residents and fellows.
• Ensure compliance with institutional policies and procedures and support day-to-day operations of graduate medical education programs.
• Collaborate with program leadership, faculty, trainees, and departments to ensure efficient operations and timely communication.

Job description

Introduction

Nationally recognized as a Great College to Work For,TTUHSC provides much more than just a job! Enjoy excellentbenefits , including paid leave,retirement plans, wellness programs, health insurance and so muchmore. Ready to start building a rewarding career in a positiveenvironment where you can develop and thrive? Join us as wechange the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the livesof others by educating students, providing excellent patient care,and advancing knowledge through innovative research. TTUHSCgraduates more health care professionals than any other health careinstitution in the state, conferring 24.2% of all degrees andcertificates awarded from health-related institutions in Texas. Byproviding comprehensive clinical services to more than 10 millionindividuals across 121 counties, TTUHSC is dedicated to advancingthe health of people throughout Texas and beyond. This is whereworld-class education meets compassionate patient care - and webelieve that our people are the reason for our institution’slasting success and bright future.

Being part of the TTUHSC team means being part of an innovative andsupportive community that empowers each individual to do their bestwork. Through our values-based culture , TTUHSC iscommitted to cultivating an exceptional workplace community with apositive culture that puts people first.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visapetitions in accordance with the directive issued by GovernorAbbott. Approval from the Texas Workforce Commission is required.On a limited, case-by-case basis, the institution may also sponsoreligible individuals for change-of-status or change-of-employerpetitions for qualifying positions. TTUHSC will not pay the$100,000 fee, if applicable.

Position Description

Performs coordinative work in the business or administrativeoperation of a specific department or college. Responsibilitiesinvolve the coordination and supervision of the various functionsand aspects of a department as well as the monitoring operationalprocedures. Work is performed under general supervision withevaluation based on results obtained. May supervise staff orstudent assistants.

Major/Essential Functions

• The Business Coordinator provides administrative, operational,and financial support for residency and fellowship programs.
• Responsibilities include coordinating purchasing activities,processing reimbursements, managing travel arrangements and expensedocumentation for residents and fellows, and ensuring compliancewith institutional policies and procedures.
• The position supports the day-to-day operations of graduatemedical education programs, including resident onboarding andoffboarding, maintenance of trainee files and records, MedHub datamanagement and tracking, interview season planning and scheduling,and coordination of program activities.
• The Business Coordinator works closely with program leadership,faculty, trainees, and institutional departments to ensureefficient program operations, accurate recordkeeping, timelycommunication, and a positive training experience for residents andfellows.

Occasional Duties

• Any additional duties assigned by supervisor.

Required Qualifications

• Bachelor's degree plus two (2) years related experience.
• OR a combination of education and/or progressively responsiblerelated experience to equal six (6) years.

Required Attachments

Resume / CV

Benefits

TTUHSC is committed to creating an environment where our teammembers can do their best work, with programs and benefits to support head-to-toe well-being.Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage OptionsIndividual health insurance provided at no cost for full-time teammembers
• Paid Time Off - Including holidays, vacation, sick leaveand more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members byproviding opportunities for personal and professional growth,including lifelong learning programs, recognition programs, andhealth and wellness initiatives. Team members also enjoy a varietyof other perks, such as special membership rates at local gyms andgolf courses, access to state-of-the-art software and facilities,and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

15.00

Pay Grade Maximum

20.00

Pay Statement

Compensation is commensurate upon the qualifications of theindividual selected and budgetary guidelines of the hiringdepartment, as well as the institutional pay plan. For additionalinformation, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan .

Grant Funded?

No

Travel Required

Up to 25%

Shift

Day

Schedule Details

8 AM - 5 PM; M-F

Does this position work in a research laboratory?

No

Air Force Specialty Code

3A1X1, 8A200

Army Military Occupational Specialty Code

15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y

Marine Military Occupational Specialty Code

0111, 3372, 6046

Navy Enlisted Classification Code

AZ, LS, MC, PS, RP, YN

EEO Statement

All qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, national origin, age,disability, genetic information or status as a protectedveteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and CampusCrime Statistics Act is a federal statute requiring colleges anduniversities participating in federal financial aid programs tomaintain and disclose campus crime statistics and securityinformation. By October 1 of each year, institutions must publishand distribute their Annual Campus Security Policy & CrimeStatistics Report (ASR) to current and prospective students andemployees. To view this report, visit the TTUHSC Clery Act websiteat https://www.ttuhsc.edu/compliance/clery-report.aspx.