Academic Admin Coordinator

Texas Tech University - Health Sciences Center; Abilene (TX); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Health Plans

Paid Time Off

Retirement Plans

Wellness Programs

Certified Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center in Abilene, TX, is hiring an academic operations professional to support faculty and programs. The role coordinates program operations, curriculum development, and instructional workflows to ensure high-quality delivery.

You will assist with assessment, accreditation readiness, governance, and records management, while collaborating with faculty and leadership to advance student success and program efficiency.

Qualifications

• Bachelor’s degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years.
• Experienced in organization, analytics, and problem-solving, with exceptional attention to detail and the management of multiple priorities.
• Experience with academic advising principles, degree audits, FERPA regulations, and interpreting and applying applicable policies and procedures.
• Experienced in student information systems and technology platforms, such as: Banner, PeopleSoft, DegreeWorks, Microsoft Office, and/or other related software applications.
• Experience exercising sound judgment and supporting program improvement efforts while fostering student success and engagement.

Responsibilities

• Coordinates academic program operations, including planning, scheduling, instructional processes, and operational workflows to support effective program delivery.
• Coordinates curriculum management activities, including course development and revisions, curricular approvals, course scheduling, instructional planning, and maintenance of curriculum records.
• Provides operational support to faculty and academic leadership related to instructional activities, course delivery, academic requirements, instructional materials, documentation, onboarding, and communications.
• Coordinates academic assessment and quality improvement activities, including collection and analysis of assessment data, maintenance of assessment records, tracking of action items and outcomes, and support for continuous improvement initiatives.
• Coordinates accreditation and compliance activities, including collection and maintenance of supporting documentation and evidence, preparation of reports and self-study materials, and ongoing accreditation readiness.
• Supports academic governance and committee activities related to curriculum, assessment, educational effectiveness, accreditation, and academic program administration, including meeting coordination, records, action tracking, and follow-up.
• Maintains accurate and accessible academic records and documentation, including instructional records, program records, reports, and other materials required for academic operations, compliance, and institutional reporting.
• Coordinates academic communications and informational resources for faculty, staff, students, and institutional stakeholders, supporting academic programs, curriculum, instructional processes, assessment, accreditation, and student success.

Education

Bachelor’s degree in a related field

Job description

Introduction

Nationally recognized as a Great College to Work For ,TTUHSC provides much more than just a job! Enjoy excellent benefits , including paid leave,retirement plans, wellness programs, health insurance and so muchmore. Ready to start building a rewarding career in a positiveenvironment where you can develop and thrive? Join us as wechange the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the livesof others by educating students, providing excellent patient care,and advancing knowledge through innovative research. TTUHSCgraduates more health care professionals than any other health careinstitution in the state, conferring 24.2% of all degrees andcertificates awarded from health-related institutions in Texas. Byproviding comprehensive clinical services to more than 10 millionindividuals across 121 counties, TTUHSC is dedicated to advancingthe health of people throughout Texas and beyond. This is whereworld-class education meets compassionate patient care – and webelieve that our people are the reason for our institution’slasting success and bright future.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visapetitions in accordance with the directive issued by GovernorAbbott. Approval from the Texas Workforce Commission is required.On a limited, case-by-case basis, the institution may also sponsoreligible individuals for change-of-status or change-of-employerpetitions for qualifying positions. TTUHSC will not pay the$100,000 fee, if applicable.

Position Description

Provides office services by implementing administrative systems andprocedures. Monitors administrative projects for faculty and staffin the assigned academic area.

Major/Essential Functions

• Coordinates academic program operations, including planning,scheduling, instructional processes, and operational workflows tosupport effective program delivery.
• Coordinates curriculum management activities, including coursedevelopment and revisions, curricular approvals, course scheduling,instructional planning, and maintenance of curriculum records.
• Provides operational support to faculty and academic leadershiprelated to instructional activities, course delivery, academicrequirements, instructional materials, documentation, onboarding,and communications.
• Coordinates academic assessment and quality improvementactivities, including collection and analysis of assessment data,maintenance of assessment records, tracking of action items andoutcomes, and support for continuous improvement initiatives.
• Coordinates accreditation and compliance activities, includingcollection and maintenance of supporting documentation andevidence, preparation of reports and self-study materials, andongoing accreditation readiness.
• Supports academic governance and committee activities relatedto curriculum, assessment, educational effectiveness,accreditation, and academic program administration, includingmeeting coordination, records, action tracking, and follow-up.
• Maintains accurate and accessible academic records anddocumentation, including instructional records, program records,reports, and other materials required for academic operations,compliance, and institutional reporting.
• Coordinates academic communications and informational resourcesfor faculty, staff, students, and institutional stakeholders,supporting academic programs, curriculum, instructional processes,assessment, accreditation, and student success.

Occasional Duties

• Performs other academic operations, curriculum administration,assessment, accreditation, instructional support, and academicprogram coordination duties as assigned.

Required Qualifications

Bachelor’s degree in a related field plus one (1) year relatedexperience; OR a combination of related education and/or experienceto equal five (5) years.

Preferred Qualifications

• Experienced in organization, analytics, and problem-solving,with exceptional attention to detail and the management of multiplepriorities.
• Experience with academic advising principles, degree audits,FERPA regulations, and interpreting and applying applicablepolicies and procedures.
• Experienced in student information systems and technologyplatforms, such as: Banner, PeopleSoft, DegreeWorks, MicrosoftOffice, and/or other related software applications.
• Experience exercising sound judgment and supporting programimprovement efforts while fostering student success andengagement.

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Benefits

TTUHSC is committed to creating an environment where our teammembers can do their best work, with programs and benefits to support head-to-toe well-being.Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options –Individual health insurance provided at no cost for full-time teammembers
• Paid Time Off – Including holidays, vacation, sick leaveand more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members byproviding opportunities for personal and professional growth,including lifelong learning programs, recognition programs, andhealth and wellness initiatives. Team members also enjoy a varietyof other perks, such as special membership rates at local gyms andgolf courses, access to state-of-the-art software and facilities,and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

18.50

Pay Grade Maximum

20.25

Pay Statement

Compensation is commensurate upon the qualifications of theindividual selected and budgetary guidelines of the hiringdepartment, as well as the institutional pay plan. For additionalinformation, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan .

Grant Funded?

No

Travel Required

None

Shift

Day

Does this position work in a research laboratory?

No

EEO Statement

All qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, national origin, age,disability, genetic information or status as a protectedveteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and CampusCrime Statistics Act is a federal statute requiring colleges anduniversities participating in federal financial aid programs tomaintain and disclose campus crime statistics and securityinformation. By October 1 of each year, institutions must publishand distribute their Annual Campus Security Policy & CrimeStatistics Report (ASR) to current and prospective students andemployees. To view this report, visit the TTUHSC Clery Act websiteat https://www.ttuhsc.edu/compliance/clery-report.aspx.