Program Coordinator, Student & Early Alumni Engagement

University of California; Moscow (ID); On-site; USD 26,139 - 37,229; Full time

Job summary

The UI Foundation in Moscow, Idaho seeks a Program Coordinator for Student & Early Alumni Engagement. The role supports day-to-day program operations, serves as the first point of contact for participants, and helps plan events and manage data.

Responsibilities include coordinating meetings, maintaining calendars, and generating routine financial reports. Travel and non-standard hours may be required; a valid driver’s license is necessary. This is a full-time, on-site position based in Moscow.

Qualifications

• High school diploma or equivalent required.
• Must be able to travel.
• Ability to work non-standard business hours including weekends/holidays.
• Valid driver’s license and ability to meet policy requirements for driving university vehicles.
• Experience in higher education or alumni relations or event coordination is preferred.

Responsibilities

• Serve as primary contact with program participants and provide customer-service oriented office support.
• Facilitate communication between program participants and managerial staff.
• Coordinate arrangements for meetings, conferences and banquets.
• Collect, compile and summarize program data and manage records.
• Maintain program calendars and schedules.
• Use University programs to create, review and approve financial documents and provide routine financial reports to the program administrator.
• Three years performing administrative, office and/or program support functions.
• Compose, proofread and edit a variety of documents with proper grammar and punctuation.
• Use computer software for word processing, developing spreadsheets, email and internet research.

Skills

Customer service

Communication

Organization

Time management

Multi-tasking

Event coordination

Education

High School Diploma or equivalent

Job description

Program Coordinator, Student & Early Alumni Engagement

Division: University Foundation
Department: Foundation Communications & Marketing
Location: Moscow

Guided by its mission to inspire, manage and distribute private support to enhance the excellence of the University of Idaho, the UI Foundation strives to elevate the university’s impact and reputation through transformational philanthropy. The Foundation is defined by four core values: Generosity and Curiosity; One Mission, One Team; Leadership Through Integrity and Accountability; and Dedication to Excellence. By connecting donor generosity with the university’s greatest opportunities, the Foundation helps fuel student success, advance research and innovation and strengthen the University of Idaho’s future.

Position Overview

This position is responsible for providing day‑to‑day operations support to team members throughout the planning, implementation and delivery of programs, and may serve as first point of contact for the unit.

Responsibilities

• Serving as primary contact with program participants, customer‑service‑oriented and office support functions
• Facilitating communication between program participants and managerial staff
• Coordinating arrangements for the program such as meetings, conferences and banquets
• Collecting, compiling and summarizing program data and managing records
• Maintaining program calendars and schedules
• Using University programs to create, review and approve financial documents, and to provide routine financial reports to the program administrator
• Three years performing administrative, office and/or program support functions
• Composing, proofing and editing a variety of documents, using proper grammar and punctuation
• Using computer software and applications for word processing, developing spreadsheets, email and internet research

Qualifications

• Required Education: High School Diploma or equivalent
• Required Other:
  • Ability to travel
  • Ability to work non‑standard business hours which may include weekends and holidays
  • Must possess a valid driver’s license and be able to meet policy requirements for driving university vehicles
• Additional Preferred:
  • One year or more of relevant experience in higher education, alumni relations, engagement, event coordination or customer‑focused roles
  • Strong organizational, time management and communication skills
  • Ability to manage multiple priorities and deadlines
  • Working with student organizations or volunteers
  • Coordinating events or engagement programs

Physical Requirements & Working Conditions

• Ability to lift, carry or otherwise move up to 25 pounds
• Ability to sit at a desk and work on a computer for long periods of time

Degree Requirement: Listed degree qualification is required at time of hire.

FLSA Status: Non‑Exempt
Employee Category: Classified
Pay Range: $23 per hour or higher, commensurate with experience
FTE: 1
Full Time

This position is based in Moscow, Idaho and does not offer Visa sponsorship. Applicants must be able to pass a criminal background check.

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Application Deadline: Aug. 13th. Submit a letter of qualification and current resume. For more information, contact Christy Day at [e-mail].