Program Coordinator, Student & Early Alumni Engagement

University of Idaho; Moscow (ID); On-site; USD 26,000 - 37,000; Full time

Job summary

University of Idaho Foundation in Moscow, Idaho seeks an Administrative Support specialist to handle day-to-day operations within the Foundation Communications & Marketing unit. You will serve as the first contact for participants, manage calendars, and support program delivery.

Required: at least 3 years in administrative or office support, strong editing and communication skills, and proficiency with standard software. Travel may be required; valid driver's license is needed.

Qualifications

• Three years performing administrative, office and/or program support functions.
• Composing, proofreading and editing documents with proper grammar and punctuation.
• Using software for word processing, spreadsheets, email and internet research.

Responsibilities

• Serve as primary contact with program participants and provide office support.
• Facilitate communication between participants and managerial staff.
• Coordinate meetings, conferences and banquets for the program.

Skills

Administrative support

Customer service

Scheduling & calendars

Data collection & reporting

Written communication

Education

High School Diploma or equivalent

Bachelor’s degree (preferred)

Tools

MS Word

MS Excel

Job description

Posting Number: SP005374P

Division/College: University Foundation

Department: Foundation Communications & Marketing

Location: Moscow

Guided by its mission to inspire, manage and distribute private support to enhance the excellence of the University of Idaho, the UI Foundation strives to elevate the university’s impact and reputation through transformational philanthropy. The Foundation is defined by four core values: Generosity and Curiosity; One Mission, One Team; Leadership Through Integrity and Accountability; and Dedication to Excellence. By connecting donor generosity with the university’s greatest opportunities, the Foundation helps fuel student success, advance research and innovation and strengthen the University of Idaho’s future.

Position Overview

This position is responsible for providing day-to-day operations support to team members throughout the planning, implementation and delivery of programs, and may serve as first point of contact for the unit.

Duties May Include

• Serving as primary contact with program participants, customer service and office support functions
• Facilitating communicating between program participants and managerial staff
• Coordinating arrangements for the program such as meetings, conferences and banquets
• Collecting, compiling and summarizing program data and managing records
• Maintaining program calendars and schedules
• May utilize University programs to create, review and approval financial documents, and to provide routine financial reports to the program administrator
• Other duties as assigned

Required Experience

• Three years performing administrative, office and/or program support functions
• Composing, proofing and editing a variety of documents, using proper grammar and punctuation as demonstrated in application materials
• Using computer software and applications for word processing, developing spreadsheets, email and internet research

Required Education

• High School Diploma or equivalent

Required Other

• Ability to travel
• Ability to work nonstandard business hours which may include weekends and holidays
• Must possess a valid driver’s license and be able to meet policy requirements for driving university vehicles

Additional Preferred

• Bachelor’s degree
• One year or more of relevant experience in higher education, alumni relations, engagement, event coordination or customer‑focused roles
• Strong organizational, time management and communication skills
• Ability to manage multiple priorities and deadlines
• Working with student organizations or volunteers
• Coordinating events or engagement programs

Physical Requirements & Working Conditions

• Ability to lift, carry or otherwise move up to 25 pounds
• Ability to sit at a desk and work on a computer for long periods of time

Degree Requirement

Listed degree qualification is required at time of hire

FLSA Status: Non-Exempt

Employee Category: Classified

Pay Range: $23 per hour or higher, commensurate with experience

Type of Appointment: Fiscal Year

Fte: 1

Full Time/Part Time: Full Time

A visa sponsorship is available for the position listed in this vacancy: No

Posting Date: 07/16/2026

Closing Date

Open Until Filled: Yes

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources

Background Check Statement: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.