Project Coordinator

CBRE, Inc.; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

CBRE, Inc. is seeking a Project Coordinator to support project management operations, administration, and delivery from start to finish.

This role sits within the Project Management function and involves ensuring policy adoption, health and safety compliance, and financial management across projects. The position emphasizes collaboration with operational managers, adherence to CBRE standards, and providing guidance to other coordinators.

Responsibilities

• Ensure business policies and processes are effectively communicated and implemented within the Projects team.
• Ensure health and safety conditions and that both clients and CBRE policies are implemented across the unit.
• Manage project teams' financial commitments, raise POs, billing and financial management.
• Develop project review packs and reports for stakeholders.
• Oversee QHSE reporting, Hazards, SmoWP, Audits and related compliance.
• Complete Audit Schedule and maintain documentation.
• Ensure staffing structures on contracts are updated as requested.
• Support adhoc event management as needed by the business.
• Collaborate with Operational managers to drive business development and teamwork.
• Promote and uphold CBRE Managed Services core values.
• Provide guidance, coaching and support to other Project Coordinators.
• Deliver effective communication through meetings, briefings, forums and reports.
• Coordinate training planning and ensure staff competency and training matrices.
• Assist with sales opportunities for the Business Unit and support Sales teams.
• Complete Pre-Qualifying Questionnaires for the Business Unit.
• Work with Sub-contractors to secure best pricing for opportunities.
• Support mobilization activities as required.
• Note: this is not an exhaustive list of duties.

Job description

Global Workplace Solutions (GWS) Local is a hard services-led, tailored facility management solution. We self-perform hard services while partnering with best-in-class soft service providers to offer custom facility and project management solutions to our clients. We focus on empowering our team with a high-level of downstream accountability, resulting in an agile and efficient service delivery.

In addition to our core facility and project management capabilities, our platform offers direct access to our Best-in-Class services, including ESG, Security Consulting, Workplace Strategy, and Workplace Experience.

About the Role:

As a CBRE Project Coordinator, you will provide support to project management operations, administration, and management for projects from start through completion.

This job is part of the Project Management function.

What You’ll Do:

• Ensure business policies and processes are effectively communicated and implemented within the Projects team.
• Ensure the provision of Health and Safe working conditions and that both clients and company health and safety policy and process is effectively implemented across the Business Unit.
• Effectively manage project teams financial commitments, raising POs, billing and managing financial.
• Develop project review pack.
• Management of all QHSE online reporting (to include Hazards, SmoWP, Audits).
• Completion of Audit Schedule.
• Ensure staffing structures on all contracts are updated when requested.
• Ad hoc event management upon request.
• Working with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.
• Promoting and maintaining the core Values of CBRE Managed Services.
• Provision of guidance, advice, coaching and support to all other Project Coordinators within the business, where required to deliver best practice selection, training, assessment and recognition/reward.
• Delivering effective business communication through advice, review, and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, as appropriate.
• Provide a learning environment, and appropriate training and development planning. Ensure basic training needs are delivered, employees are fully competent to undertake their roles, and are able to reach their full future potential whilst updating and managing training matrix.
• Assist with all sales opportunities for the Business Unit. Supporting the Sales Team throughout the sales process.
• Ensure the completion of all Pre-Qualifying Questionnaires for the Business Unit.
• Work with our Sub-contractors and Head of Projects to ensure the best price for all sales opportunities
• Support of Mobilization as and when require.
• This is not a comprehensive list of job requirements, additional tasks may be included.