Program Coordinator - Physician Asst program

Texas Tech University Health Sciences Center; Midland (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health Plans + Supplemental Coverage

Paid Time Off

Retirement Plans

Wellness Programs

Certified Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center invites applications for an administrative coordinator to support the program director and regional dean. The role involves planning and coordinating academic and operational activities, handling reports, minutes, and travel reimbursements, and managing calendars.

Ideal candidates bring strong Microsoft Office skills, customer service experience, and the ability to work both independently and in a team environment.

Qualifications

• High school diploma or GED with six years of related experience.
• Six years of related experience may substitute for education on a year-for-year basis.
• Experience with Microsoft Office Suite and office software preferred.

Responsibilities

• Serve as the primary point of contact for the office by answering phones, greeting visitors and students.
• Assist the Program Director, Regional Dean, and faculty with reports, meeting minutes, files, and special projects.
• Coordinate student-facing class calendar and schedule reservations in TTUHSC system.
• Complete travel reimbursements for program faculty, adjuncts, students, and staff.
• Assist with purchasing contracts and budget reconciliations.
• Data entry and filing.

Skills

Microsoft Office

Teamwork

Customer service

Data entry

Adaptability

Education

High school diploma

Tools

Banner

Chrome River

Office equipment handling

Job description

Position Description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Position Description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Major/Essential Functions

• Serve as the primary point of contact for the office by answering phones, greeting visitors and students.
• Assist the Program Director, Regional Dean, and faculty with reports, meeting minutes, files, and special projects.
• Collaborate with team members on admissions interviews.
• Serve as the unit safety officer.
• Coordinate student-facing class calendar and schedule reservations in TTUHSC system.
• Maintain documentation for the department purchasing card and prepare weekly reports.
• Complete all travel reimbursements for program faculty, adjuncts, students, and staff.
• Assist the Program Business Manager with purchasing contracts and budget reconciliations.
• Data entry and filing

Occasional Duties

• Assist with program special events and activities.
• Submit maintenance work orders and housekeeping requests as needed.
• Keep departmental shared spaces organized.
• Perform other duties as assigned.

Required Qualifications

• High school plus six years experience in related field.
• Additional education may substitute for experience on a year for year basis.

Preferred Qualifications

• Experienced in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Banner, Chrome River.
• Experience work independently and in a team-oriented environment.
• Experience operating standard office equipment.
• Previous experience working in a roll with shifting priorities and frequent interruptions.
• Previous experience in customer service.

Required Attachments

Cover Letter, Resume / CV

Benefits

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.