Academic Admin Coordinator

Texas Tech University Health Sciences Center; Lubbock (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plans

Wellness programs

Mother-Friendly workplace

Job summary

Texas Tech University Health Sciences Center in Lubbock, TX, seeks an administrative coordinator to support office services and academic programs in the assigned area. You will help implement systems, monitor projects, and assist faculty and staff with curricular and exam-related tasks.

The role includes coordinating course information, calendars, committee meetings, and proctoring duties on the Lubbock campus, with potential involvement in accreditation data collection and repository management.

Qualifications

• Bachelor's degree in a related field with 1 year related experience or 5 years related experience combined.
• Proctoring experience preferred.
• Experience supporting curricular or academic program activities is a plus.

Responsibilities

• Assist in creating and maintaining course information in Banner each semester.
• Add meetings and changes, including updating faculty and workload expectations.
• Coordinate Pioneer Courses within the Curriculum office.
• Coordinate calendars with course teams and accreditation data collection.
• Provide staff support for Curricular Affairs Committee and prepare meeting minutes.
• Assist with exam proctoring for the Lubbock campus and remote proctoring review.

Skills

Proctoring experience

Higher education coordination

Meeting coordination

Education

Bachelor's degree in a related field

Experience in Higher Education

Job description

Position Description

Provide office services by implementing administrative systems, and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.

Provide office services by implementing administrative systems, and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.

Major/Essential Functions

Office of Curriculum:

• Assists in creating and maintaining course information in Banner each semester.
• Add meetings and changes, including updating faculty, workload expectations and TTUHSC Registrar’s office.
• Pioneer Courses within the Curriculum office.
• Coordinate with course teams in setting and creating both the semesterly and immersion calendars, collecting and reviewing Pioneer-specific syllabi, and collecting and organizing Pioneer-specific data for accreditation purposes.

Curricular Affairs Committee:

• Staff support for the Curricular Affairs Committee.
• Set up the monthly meeting, taking minutes and submitting minutes for posting to the website, collecting the Post Course Reviews, and downloading course content for the repository.

Exam Team duties and Other Duties as Needed:

• Main Testing Team Member for the Lubbock campus.
• Work as the Lubbock campus exam proctor and assist with Pioneer remote proctoring review, setting up and taking down the exam room, emailing faculty with relevant testing information and releasing test scores for specific class year.

Required Qualifications

Bachelor's degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years.

Preferred Qualifications

• Proctoring experience.
• Experience or degree in Higher Education.

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.