Business Coordinator

Texas Tech University Health Sciences Center; Town of Texas (WI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health plans

Paid Time Off

Retirement plans

Wellness programs

Mother-Friendly workplace

Job summary

TTUHSC in Belton, TX is seeking an Administrative Associate to coordinate and supervise departmental operations within the Bell County Jail system. Responsibilities include managing administrative tasks, meetings, reimbursements, timekeeping, and onboarding activities under general supervision.

The role requires a Bachelor's degree plus two years of related experience, or a combination equaling six years. Healthcare information processes and clinical support knowledge are preferred.

Qualifications

• Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.
• Ability to supervise staff or student assistants.

Responsibilities

• Coordinate and supervise departmental operations and administrative tasks.
• Organize department meetings and take minutes for events.
• Process and complete employee travel reimbursements using ChromeRiver.
• Process timecards and ensure payments in the EOPs system.
• Verify invoicing hours and route for payment with multiple facilities.
• Onboard new employees and positions with HR systems.
• Provide clinical administrative support as assigned.
• Adhere to university policies and standards, timelines, and accuracy.
• Perform other duties within the job scope as required.

Skills

Administrative tasks

Coordination of projects

Meeting organization

Travel reimbursements

Timecard processing

Onboarding tasks

Education

Bachelor's degree

Combination of education/experience

Job description

Position Description

Performs coordinative work in the business or administrative operations of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department, as well as the monitoring of operational procedures at the Bell County Jail in Belton, TX. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Major/Essential Functions

• Administrative Tasks and Coordinating Work on Specialized Projects - In support of the department and director, will act as the administrative associate for job duties and tasks that support the department's operations.
• Organize Department Meetings and Special Project Meetings - Create meeting agendas and keep minutes for department meetings and events.
• Process and Complete employee travel reimbursement - Use ChromeRiver and work with the travel department to process team member travel.
• Process and Complete Timecards - Create timecards based on worked hours and process them for payments in the EOPs system.
• Verify Invoicing hours and have invoices sent for payment - Verify time that was billed by providers with multiple other facilities before submitting for payment.
• Onboarding Tasks for new employees and new positions - Work with/Train with HR to be able to use the PASS system, ePAF Originator, BrassRing, etc.
• Clinical Administrative Support - Assist with clinical workflows as appropriate for credentials and assigned by the Senior Director or other health facility leadership.
• Policy and Standards Adherence - Work within expected timelines, accuracy, and appropriateness of work based on university policies and standards, and expectations of the Senior Director.
• Other Duties - Perform other duties as required or assigned which are reasonably within the scope of the duties in the job classification and/or position description.

Required Qualifications

Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Preferred Qualifications

Healthcare, correctional health, healthcare information technology, patient care standards.

Required Attachments

Resume / CV

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state‑of‑the‑art software and facilities, and discounts on travel, technology, entertainment and more.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.