Program Coordinator - Moss School of Construction

Florida International University; Miami (FL); Presencial; USD 40.000 - 48.000; Jornada completa

Descripción de la vacante

Florida International University seeks an Administrative Coordinator to provide day-to-day support for Pre-Apprenticeship and Apprenticeship Programs across Florida. You will manage records, assist with data reporting, and help with compliance and program activities under the Director of Program Administration.

Responsibilities include coordinating orientations, scheduling, and participant outreach, plus general administrative duties such as filing, data entry, and documentation preparation to

Formación

• Bachelor's degree required; 1 year of experience or 5 years of office/related experience or an equivalent combination.

Responsabilidades

• Maintains accurate and current student and participant records and ensures confidentiality for reporting and compliance.
• Compiles and analyzes data and assists with reporting, rosters, forms and presentations.
• Assists with FLDOE documentation, monitoring, and compliance preparation.
• Schedules and coordinates orientations, meetings, training activities and program-related events across Florida locations.
• Supports recruitment, participant outreach and program development initiatives.
• Performs administrative duties including filing, scanning, data entry, scheduling, and correspondence.

Conocimientos

Data entry

Recordkeeping

Administrative support

Educación

Bachelor's degree

Herramientas

Spreadsheets

Presentations

Tracking systems

Descripción del empleo

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Provides administrative and operational day-to-day support for the organization's Pre-Apprenticeship and Apprenticeship Programs across Florida as they relate to participant intake, registration, student information, recordkeeping, reporting, compliance, recruitment, and program activities in collaboration with the Florida Department of Education (FLDOE) under the supervision of the Director of Program Administration.

• Maintains accurate and current student and participant records, including enrollment, attendance, grades, progress, completion, and other required program information. Maintains organized digital and physical files and assures that records are complete, accurate, current, confidential, and readily available for program reporting and compliance purposes.
• Compiles and analyzes student and program data and assists with the preparation and maintenance of reports, spreadsheets, summaries, rosters, forms, presentations, tracking systems, and other program materials to support program administration, monitoring, reporting, and quality improvement initiatives.
• Assists with the preparation, compilation, organization, and review of documentation required for Florida Department of Education (FLDOE) reporting and compliance. Monitors participant records and program documentation for completeness and accuracy and assists with identifying and resolving missing, incomplete, or inconsistent information and preparing for FLDOE monitoring, reviews, audits, and other compliance-related activities.
• Coordinates and assists with the scheduling and implementation of orientations, meetings, training activities, and other program-related activities, including program events, participant registration, attendance, materials, setup, breakdown, and participant support.
• Assists with the coordination and administration of Pre-Apprenticeship and Apprenticeship Program activities across multiple locations throughout Florida and supports recruitment, participant outreach, and other initiatives related to the continued growth and development of the programs.
• Communicates with program participants and serves as an administrative liaison between participants, program staff, administrators, and other stakeholders to obtain required information, verify documentation, provide program information, respond to routine questions, and conduct necessary follow-up.
• Performs administrative duties supporting program operations, including filing, scanning, data entry, scheduling, document preparation, correspondence, follow-up communications, and other logistical and administrative activities. Assures that assigned responsibilities are completed accurately, timely, and in accordance with applicable policies and procedures.

Minimum Qualifications

Bachelor's degree and 1 year of experience ; OR 5 years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Job Category

• Administrative

Advertised Salary

$40,000 - $47,840

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Pre-Employment Requirements

• Criminal Background Check

Disclosures

Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affiantative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, and any other legally protected basis. For inquiries regarding nondiscrimination, contact FIU's Office of Title IX and EEO Compliance (TITLEIX) at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact the Office of Universal Access and Digital Compliance at 305-348-1576 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to UADC at least seven (7) business days prior to the event or at the earliest possible opportunity.