Temporary Pre-College Academic Program Assistant

Florida International University; Miami (FL); On-site; USD 28,000 - 32,000; Part time

Job summary

Florida International University in Miami is seeking an Academic Program Assistant to provide administrative, academic, and operational support for the Pre-College Office and its programs.

The role supports recruitment, orientation, workshops, and college preparation efforts, coordinating scheduling, communications with schools, families, and staff, and maintaining records and reporting documentation.

Qualifications

• High school diploma or GED with five years of office or related administrative experience.
• Bachelor's degree with two years of appropriate experience.
• Ability to work occasional evenings and weekends for recruitment events and program activities.

Responsibilities

• Supports student recruitment, enrollment, orientation, and outreach activities at assigned schools and community locations.
• Assists with the coordination, scheduling, and implementation of new and ongoing academic and student programs or services.
• Establishes and maintains effective communication with students, parents, school administrators, counselors, teachers, and other designated school contacts.
• Provides administrative and operational support and assists with planning and coordinating workshops, presentations, orientations, college preparation activities, career exploration programs, and other student services.
• Assists with course scheduling, room reservations, transportation coordination, programming, recruitment materials, and other logistical needs.
• Collects and maintains accurate student records, program files, attendance records, recruitment information, and other required documentation.
• Assists with preparing program reports, spreadsheets, presentations, and other documentation required for internal, institutional, state, federal, or grant reporting.
• Monitors the status of assigned projects and activities and communicates updates, concerns, and needs to program leadership.

Education

High school diploma or GED

Bachelor's degree

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

The Academic Program Assistant provides administrative, academic, and operational support to the Pre-College Office and its programs. This position assists with the coordination and implementation of academic, student development, college preparation, career exploration, recruitment, and outreach activities. The Academic Program Assistant serves as a key point of contact for students, parents, school personnel, and program staff and assists in ensuring the effective delivery of Pre-college programs and services.

Duties Include

• Supports student recruitment, enrollment, orientation, and outreach activities at assigned schools and community locations.
• Assists with the coordination, scheduling, and implementation of new and ongoing academic and student programs or services.
• Establishes and maintains effective communication with students, parents, school administrators, counselors, teachers, and other designated school contacts.
• Provides administrative and operational and assists with planning and coordinating workshops, presentations, orientations, college preparation activities, career exploration programs, and other student services.
• Assists with course scheduling, room reservations, transportation coordination, programming, recruitment materials, and other logistical needs.
• Collects and maintains accurate student records, program files, attendance records, recruitment information, and other required documentation.
• Assists with preparing program reports, spreadsheets, presentations, and other documentation required for internal, institutional, state, federal, or grant reporting.
• Monitors the status of assigned projects and activities and communicates updates, concerns, and needs to program leadership.
• Performs other related duties as assigned in support of the goals and objectives of the Pre-College Office.

Minimum Qualifications

• High school diploma or GED and five (5) years of office or related experience providing administrative support, or coordinating functions of an office or department.
• Bachelor's degree and two (2) years of appropriate experience,
• Ability to work occasional evenings and weekends for recruitment events and program activities.

Desired Qualifications

• Experience working in a college access, TRIO, GEAR UP, Upward Bound, Talent Search, or other pre-college program -
• Experience working directly with K-12 schools, school districts, counselors, administrators, and community-based organizations.

Job Category

Temporary

Temporary Disclosure

As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement). Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part. Upon completing an assignment, employees may apply for a position on FIU Careers.

Work Schedule

• Monday to Friday 8:30am - 4:30pm
• October 26, 2026 to August 31, 2027
• 30 hours

Advertised Salary

$20.00 - $23.00 per hour

Pre-Employment Requirements

Criminal Background Check

Disclosures

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affrightive Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.