Program Specialist - Herbert Wertheim College of Medicine

Florida International University; Miami (FL); On-site; USD 35,000 - 38,000; Full time

Job summary

Florida International University in Miami, FL, seeks a Program Specialist to support the Herbert Wertheim College of Medicine, coordinating clerkships and related activities.

The role involves maintaining syllabi and evaluations, scheduling rotations, tracking attendance, and preparing LCME accreditation materials, while coordinating with faculty and affiliated hospitals to ensure smooth operations. Strong organizational skills and discretion are required; hours are 8:30 AM to 5:00 PM.

Qualifications

• High school diploma or GED with 4 years of related office coordination experience.

Responsibilities

• Create, edit, and maintain clerkship syllabi and evaluations.
• Track student attendance across affiliated hospitals or clinics.
• Schedule clerkships/rotations and update textbooks/resources.
• Assist in LCME accreditation materials preparation.
• Arrange meetings for faculty and clerkship directors with administration and affiliated hospitals or clinics.
• Confirm and update the clinical faculty list for each clerkship.
• Assist students and faculty with university information and policy compliance.

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

The Herbert Wertheim College of Medicine is currently seeking a Program Specialist to join our team of professionals.

Duties Include

• Assists in creating, editing, and maintaining of clerkship syllabi .Assists in sending and receiving clerkship, faculty, and student evaluation(s).
• Assists in tracking student attendance across affiliated hospitals or clinics.
• Assists in organizing and uploading documents in the system used by the Herbert Wertheim College of Medicine (HWCOM).
• Assists in scheduling students' clerkships and/or rotations. Updates a list of required and recommended textbooks or resources.
• Assists in planning for the successive calendar years.
• Participates in the preparation of Liaison Committee for Medical Education (LCME) accreditation materials.
• Schedules and coordinates meetings for faculty and clerkship directors with administration and affiliated hospitals or clinics.
• Confirms and updates the list of clinical faculty for each clerkship.
• Interacts with and assist students and faculty to find university information and comply with university policies and procedures.
• Assists Clerkship Coordinators in the preparation of materials for their clerkships e.g. copying, printing syllabi, collating documents.
• Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

High school diploma or GED and 4 years of office or related experience coordinating functions of an office or department.

Job Category

Staff

Advertised Salary

$35,000 - $37,800

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Pre-Employment Requirements

Criminal Background Check

How To Claim Vet Preference

Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows:

• Veterans with a VA service-connected disability
• Spouses of veterans with permanent and total service-connected disability
• Honorably discharged veterans with wartime service.
• Unmarried widow or widower of a veteran who died as a result of a service-connected disability
• A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.

Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.

If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling 305-348-2500.

For additional information on Veterans' Preference, visit http://www.floridavets.org/.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affiliation Act Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, and any other legally protected basis. For inquiries regarding nondiscrimination, contact FIU's Office of Title IX and EEO Compliance (TITLEIX) at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact the Office of Universal Access and Digital Compliance at 305-348-1576 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to UADC at least seven (7) business days prior to the event or at the earliest possible opportunity.