Senior Program Coordinator - School of Social Work

Florida International University; Miami (FL); On-site; USD 50,000 - 55,000; Full time

Job summary

Florida International University’s School of Social Work seeks an Administrative Coordinator to oversee the Office of Field Education and continuing education programs. The role covers planning, implementation, and evaluation of internship activities and related events.

You will manage placements, trainings, budgets, staffing, and compliance, coordinate IT and data systems, and serve as the primary contact for students, faculty, and community partners.

Qualifications

• Bachelor's degree and 2 years of experience OR 6 years of office or related experience.
• Experience coordinating field education and continuing education programs.

Responsibilities

• Oversees the Office of Field Education and continuing education events planning, execution, and post-event activities.
• Coordinates development, scheduling, and implementation of internship program functions including placement/matching, trainings, and related matters.
• Manages IT aspects of the Office of Field Education and liaises with external systems (e.g., placement database).
• Coordinates outreach to students and community for placements and marketing of events.

Skills

Customer service

Administrative support

Planning

Organization

Education

Bachelor's degree

Tools

Placement tracking system

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Coordinates the Office of Field Education and all continuing education programs and events in the School of Social Work to include planning, implementation, and evaluation of the major functions in the field internship program as well as continuing education programs and events. Demonstrates broad decision making authority, judgement and independence regarding the organization and running of the Office of Field Education and continuing education programming, and originates new concepts or approaches to increase efficiency and service to students and the community. Makes independent decisions regarding planning, organizing, and scheduling work. Performs work that requires knowledge of administrative/office management practices. Resolves moderately complex administrative problems, independently or with others.

• Oversees the Office of Field Education in the School of Social Work and all continuing education programs and events to include planning, implementation, and evaluation of the major functions in the field internship program.
• Coordinates the development, scheduling, and implementation of new and ongoing functions of the field internship program, including the placement/matching process, trainings/workshops, and related legal and financial matters.
• Manages all aspects of the Office of Field Educations and continuing education events planning, execution, and post-event for internship trainings and workshops, including purchasing all items via requisitions, university credit card, smart billing, etc. for such activities (thumb-drives, food, beverages, parking passes, and space), obtaining space, organizing staffing, and agenda-setting.
• Oversees and facilitates financial activities for the field internship program and continuing education events and programs, including performing all requisitions and purchase orders for the activities of Office of Field Education and continuing education events and coordinating and completing all travel authorizations and vicinity travel reimbursements.
• Coordinates the dissemination of information regarding the field program and continuing education events and programs to students and community members, including recruitment and tracking of new placements and Field Instructors and marketing of events and programs.
• Coordinates all logistical matters related to planning, initiation, coordination, implementation, and evaluation of the field internship program activities such as the placement process, recruitment and implementation of new agencies and Field Instructors, background/medical clearance process for students, and events/trainings.
• Monitors the status of projects, develops reports for the accrediting body (Council on Social Work Education), evaluates status of legal affiliation agreements, and trains of Field Instructors.
• Oversees all IT aspects of the Office of Field Education, including maintaining, updating, and troubleshooting the Intern Placement Tracking database system and liaising with the Alcea company.
• Coordinates the clearance process for all students entering an internship for the School of Social Work, liaising with community agencies, and overseeing medical and background clearances.
• Serves as the point of contact for the Office of Field Education for students, faculty, and community members while providing the highest level of customer service.
• Oversees the legal affiliation agreement process with new agencies and the University for the School of Social Work's internship program.
• Interprets program policies and procedures and recommends new and improved programs to effectively manage program administration.
• Coordinates programmatic functions, formulates, and recommends policies and procedures to effectively manage programs.
• Coordinates all logistical matters related to planning, implementation, and evaluation of all continuing education events and programs in the School of Social Work.
• Serves as back-up as a university card user for departmental transactions when the Office Coordinator is out of the office. Adheres to University credit card policies and procedures.

Minimum Qualifications

Bachelor's degree and 2 years of experience OR 6 years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Job Category

Administrative

Advertised Salary

50,000 to $55,000

Work Schedule

Begin time: 8:30 AM
End time: 5:00 PM

Pre-Employment Requirements

Criminal Background Check

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, and any other legally protected basis. For inquiries regarding nondiscrimination, contact FIU's Office of Title IX and EEO Compliance (TITLEIX) at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact the Office of Universal Access and Digital Compliance at 305-348-1576 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to UADC at least seven (7) business days prior to the event or at the earliest possible opportunity.