Program Coordinator I

Rutgers University; Newark (NJ); Hybrid; USD 60,000 - 88,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation, holidays, and various^

Job summary

Rutgers University-Newark in Newark, NJ invites applications for a Program Coordinator I at the Sheila Y. Oliver Center for Politics and Race in America.

The role coordinates programs, events, operations, and communications to support the Center’s mission. You will plan and promote events, manage day-to-day operations, maintain web and social media content, and handle various payroll-related transactions, reporting to the Director.

Qualifications

• Requires a bachelor's degree or equivalent combination of education and/or experience that demonstrates knowledge of office administration, project management, and communication.
• Also requires a minimum of two years relevant experience in a program coordination or administrative function, good communication skills, and computer literacy.
• Excellent communication and organizational skills; ability to integrate multiple sources of information; strong decision-making and problem-solving skills; adaptability to changing environments.

Responsibilities

• Coordinates projects, programs, events, panels, lectures, conferences, and meetings including planning, publicity, promotion, and follow-up.
• Coordinates day-to-day operations, administration, and support.
• Coordinates communications efforts, including maintaining and updating web and social media presences and producing content.
• Prepares and processes a variety of business and payroll transactions.
• Acts as initial point of contact for the Center with the University community and external partners.

Skills

Office administration

Project coordination

Communication

Time management

Event coordination

Education

Bachelor's degree

Equivalent combination of education and experience

Tools

MS Office Suite

Cornerstone

HCM systems

RAPSS

ECRT

OneSource

Drupal

Payroll systems

Job description

Position Details

Recruitment/Posting Title: Program Coordinator I

Job Category: Staff & Executive - Administrative & Support

Department: CPRA

The Sheila Y. Oliver Center for Politics and Race in America, established in 2023 at Rutgers-Newark, examines the intersection of race and politics through research, education, and collaboration. We create public service career pathways for under-represented groups; promote civic engagement; and support bold and transformative research into race and politics. Renamed in 2024 to honor the late Lt. Governor Sheila Oliver, the first woman of color to hold statewide office in New Jersey, the Center serves as a vital resource for understanding race in America's political landscape.

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Program Coordinator I in the Sheila Y. Oliver Center for Politics and Race in America. Reporting to the Director, this Program Coordinator I coordinates the Sheila Y. Oliver Center for Politics and Race in America's programming, operations, and communication efforts.

• Coordinates projects, programs, events, panels, lectures, conferences, and meetings (collectively "events"), including all aspects of planning, publicity, promotion, and follow up.
• Coordinates day-to-day operations, administration, and support.
• Coordinates communications efforts, including, maintaining and updating web and social media presences and other platforms and producing and curating content.
• Prepares and processes a variety of business and payroll transactions.
• Initial point of contact for the Center, interacting extensively with the University community and external partners and stakeholders.

FLSA: Nonexempt

Grade: 04

Minimum Salary: 59893.480

Mid Range Salary: 73909.480

Maximum Salary: 87925.480

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status: Full Time

Working Hours: 37.5

Standard Hours: 37.50

Work Arrangement: Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description: URA-AFT Administrative

Payroll Designation: PeopleSoft

Terms of Appointment: Staff - 12 month

Position Pension Eligibility: ABP

Qualifications

• Requires a bachelor's degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, project management, and communication, promotion, and outreach.
• Also requires a minimum of two years relevant experience in a program coordination or administrative function, good communication skills, and computer literacy.

• Requires excellent communication and organizational skills; the ability to integrate multiple sources of information; strong decision-making and problem-solving skills; a commitment to continuous learning; and the ability to adapt to a changing environment to handle multiple priorities simultaneously; and to interact successfully with a wide range of individuals throughout the University and broader community.

• Regularly uses MS Office Suite, Cornerstone, ROSC??, HCM, RAPSS, ECRT, E-Verity, OneSource, Drupal, and knows or will learn any and all systems used for payroll, accounting, budget, personnel, facilities and space, grant submission, events, communication, website and social media maintenance and updates, expense reimbursement, absence reporting, record keeping and retention, time keeping, parking, telephones, and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of the position.

• Fast-paced, stakeholder-focused, team environment.
• Must be able to work occasional evenings and weekends.
• Requires travel to event, partner, and community sites.

Posting Details

• Posting Number: 26ST1881
• Posting Open Date: 10/14/2026
• Regional Campus: Rutgers University-Newark
• Home Location Campus: Rutgers University-Newark
• City: Newark
• State: NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement