PROGRAM COORDINATOR II

Rutgers University; New Brunswick (NJ); Hybrid; USD 53,000 - 77,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation, holidays, and leave

Retirement benefits

Education benefits

Job summary

Rutgers, The State University of New Jersey, is seeking a Program Coordinator II for the Center for Minority Service. This role splits time between programmatic support and operational initiatives, reporting to the Associate Director for Programs and Communications and the Senior Director for Operations, Finance, and Strategy.

Key duties include administrative support for programs, event planning, participant engagement, materials design, marketing support, travel logistics, and financial

Qualifications

• Bachelor's degree in a related field or equivalent combination of education and experience.
• Competency with Microsoft Word and Excel.
• Excellent writing, communication, analytical, and organizational skills.
• Ability to manage several projects at once and meet deadlines.
• Interest in Minority Serving Institutions and higher education.

Responsibilities

• Provide administrative and logistical support for the Center's and Institute's programs and day-to-day operations.
• Assist with planning and implementation of programs, events, initiatives, and fellowships.
• Correspond with program participants.
• Design and compile program materials, providing day-of event coordination and logistical support.
• Assist with marketing and communications efforts.
• Support day-to-day administrative functions, office operations, purchasing, records, travel, and meetings logistics.
• Assist with financial and procurement processes, prepare materials and reports, and support efficient operations.
• Performs other operational and administrative duties as assigned.

Skills

Microsoft Word

Microsoft Excel

Writing

Communication

Analytical skills

Organization

Project coordination

Deadline management

Multitasking

MSI interest

Education

Bachelor's degree in related field

Tools

Microsoft Office Suite

Google Workspace

Job description

Recruitment/Posting Title

PROGRAM COORDINATOR II

Job Category

URA-AFT Administrative

Department

Center for Minority Service In

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Coordinator II for the Center for Minority Service. This position will devote approximately 50% of its time to programmatic support and 50% to operational support, working under the direction of the Associate Director for Programs and Communications for program-related responsibilities and the Senior Director for Operations, Finance, and Strategy on operational initiatives.

Among the key duties of this position are the following:

• Provides administrative and logistical support for both the Center's and Institute's programs and day-to-day operations.
• Assists with the planning and implementation of programs, events, initiatives, and fellowships.
• Corresponds and engages with program participants.
• Designs and compiles program materials, providing day-of event coordination and logistical support.
• Assists with marketing and communications efforts.
• Supports the day-to-day administrative functions of the Center and Institute, assisting with office operations, coordinating purchasing and supply orders, maintaining organizational records and files, supporting travel and meeting logistics.
• Assists with financial and procurement processes, prepares operational materials and reports, and provides general administrative support to ensure the efficient operation of the Center and Institute.
• Performs other operational and administrative duties as assigned.

FLSA

Nonexempt

Grade

03

Salary Details

This position is grant-funded with a fixed salary of $52,602.48

Minimum Salary

52602.480

Mid Range Salary

64788.980

Maximum Salary

76975.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Full Time

Working Hours

37.5

Standard Hours

37.50

Daily Work Shift

Day

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description

URA-AFT Administrative

Payroll Designation

PeopleSoft

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of program coordination, organization, facilitation, report analysis, writing, and promotion/outreach.

Required Knowledge, Skills, and Abilities

• Competency with Microsoft Office Suite, particularly Word and Excel.
• Excellent writing, communication, analytical, and organizational skills.
• Willing disposition to work in a fast-paced, team-oriented environment.
• Capacity to manage several projects at once and consistently meet deadlines.
• Ability to effectively prioritize tasks and pay attention to detail.
• Interest in Minority Serving Institutions and higher education.

Preferred Qualifications

• Experience working with Minority Serving Institutions; familiarity with issues of leadership, equity, and justice.

Equipment Utilized

• Microsoft Office Suite, particularly Word and Excel, and Google Workspace

Physical Demands and Work Environment

• Sitting for long periods of time
• Anility to assist with the physical set-up and breakdown process for all events. This will vary depending on location of event as some events are hosted at the Center and others are off-site. Responsibilities include, but are not limited to:
• Setting up registration tables and managing registration processes.
• Transporting materials (brochures, step-and-repeat, tote bags, etc.)
• Assembling and disassembling step-and-repeat.
• Arranging chairs and tables.
• Setting out food and tableware.
• Restocking fridge with refreshments.
• Helping to clean up after event (taking out trash, wiping down tables, putting food away, etc.)

Posting Details

Posting Number

26ST1821

Posting Open Date

09/30/2026

Regional Campus

Rutgers University-New Brunswick

Home Location Campus

Rutgers University - New Brunswick

City

New Brunswick

State

NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement