Program Coordinator, IACTL

The University of Toledo; Ottawa Hills (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

The University of Toledo is seeking a Program Coordinator for the Institute of Constitutional Thought & Leadership to manage logistics for K-12 initiatives and support public events.

You will collaborate with faculty, staff and administration to plan programming, coordinate budgets, venues, catering, travel, AV and access for participants, and engage with K-12 teachers and students for future initiatives, while ensuring a warm, welcoming experience.

Qualifications

• Bachelor's degree required; 1 year related work experience in events is preferred.
• Strong attention to detail and organizational skills.
• Ability to work flexible hours including nights/weekends.
• Excellent presentation, verbal and written communication.
• Experience coordinating with K-12 educators and administrators is a plus.
• Proactive, cross-functional team player with independent problem-solving.
• Commitment to university policies and required trainings.

Responsibilities

• Plan and execute logistics for K-12 educational initiatives.
• Support public-facing events and campus programming.
• Coordinate with faculty, staff and administration across the Institute.
• Manage event budgets, space allocations, catering, travel, AV.
• Prepare spaces and disseminate meeting materials to groups.
• Coordinate speaker and attendee access; day-of-event operations.
• Long-term planning for educational programming.
• Liaise between administrators and hospitality staff.

Skills

Attention to detail

Project coordination

Event planning

Cross-functional collaboration

Verbal and written communication

Multitasking

Hospitality mindset

Education

Bachelor's degree

Master's degree preferred

Tools

Microsoft 365

Job description

Program Coordinator, IACTL

Department Org: Inst Am Cons Thought & Ldrship -114470

Employee Classification: U1 - Unclassified PSA FT

Bargaining Unit: Professional Staff Association

Primary Location: MC AC

Shift: 1

Job Description: The Institute of Constitutional Thought & Leadership is lookingto hire a Program Coordinator. This role assists with planning andexecuting logistics for the Institute’s K-12 educationalinitiatives, as well as providing support for the Institute’spublic-facing events. This position works collaborativelywith faculty, staff and the administration across the Institute to planand execute programming logistics, manage collaboration with K-12 teachers and administrators in theMidwest, generate and execute new initiatives for engaging with K-12 teachers and students, andmanage the Institute’s public events. This position acts as a liaison between constituent group membersand members of the Institute, manages and executes programming, including event budgeting,conference space allocations, catering, accommodations, travel,technology and audiovisual needs, gathers content and disseminatesmeeting and event materials to constituent group members, preparesevents spaces, assists with speaker and attendee space access, dayof event running, and long-term planning concerning educationalprogramming. This position interacts with student workers, academicadministrators, faculty, K-12 teachers, high school students,prospective donors, as well as venue staff. The successful candidate must be a proactive, cross-functional teamplayer, creative thinker and independent problem-solver with strong organization and projectmanagement skills but also a warm sense of hospitality.

Minimum Qualifications:

• Bachelors’ degree is required.
• Minimum of one (1) year related work experience or combination ofeducation and event planning and execution
• Exceptional attention to detail
• Ability to work flexible schedule and sometimes long hoursincluding nights and/or weekends.
• Outstanding presentation, verbal, and written communicationskills
• Ability to work in fast-paced environment, multitask andprioritize projects and flexibility to adapt to changing goals and priorities
• Ability to think and perform creatively
• Self-motivated and well organized with attention to detail,consistency, and accuracy
• Capable of executing tasks and resolving issues independentlywith minimal supervision
• Aptitude for serving as liaison between administrators in highereducation and staff in the hospitality industry.
• Must have the ability to as well as meet the requirements tocomplete and maintain mandatory training per the University mandatory training policy pursuant tothe deadlines set forth therein

Preferred Qualifications:

• Master’s degree preferred
• Event coordination, logistical execution, and communityoutreach
• Experience working in higher education and/or secondary educationenvironment
• Proficiency with Microsoft 365 software
• Portfolio or work samples may be requested

Conditions of Employment:

To promote the highest levels of health and well-being, theUniversity of Toledo campuses are tobacco-free. Pre-employmenthealth screening requirements for the University of Toledo HealthScience Campus Medical Center will include drug and other requiredhealth screenings for the position.

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. TheUniversity of Toledo does not discriminate in employment,educational programs, or activities on the basis of race, color,religion, sex, age, ancestry, national origin, sexual orientation,gender identity and expression, military or veteran status,disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the bestand brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation toindividuals with disabilities. If you require accommodation tocomplete this application, or for testing or interviewing, pleasecontact HR Compliance at [e-mail] or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.

Advertised: 24 Sep 2026 Eastern Daylight Time

Applications close: 18 Oct 2026 Eastern Daylight Time