Program Coordinator, IACTL

utoledo.edu; Toledo, Northern (OH, KY); Hybrid; USD 42,000 - 68,000; Full time

Job summary

The University of Toledo is seeking a Program Coordinator for the Institute of Constitutional Thought & Leadership to plan and execute logistics for K-12 initiatives and public events. The role collaborates with faculty, staff, and administration to manage programming, budgets, venues, catering, travel, AV, and materials for events, while engaging with teachers and administrators in the Midwest.

Ideal candidates bring strong organizational and project-management skills, a proactive,

Qualifications

• Bachelor's degree is required.
• Experience in event planning and execution or related education.
• Strong attention to detail and ability to multitask.
• Willingness to work flexible hours including nights/weekends.
• Excellent written and verbal communication skills.
• Ability to interact with diverse stakeholders and manage logistics.
• Experience liaising between academic administration and hospitality teams.
• Must meet university training requirements and deadlines.

Responsibilities

• Plan and execute logistics for K-12 educational initiatives.
• Support public-facing events and coordinate programming.
• Manage event budgets, spaces, catering, travel, and AV needs.
• Disseminate materials and prepare spaces for events.
• Coordinate with teachers, administrators, and venue staff.
• Act as liaison among constituent groups and institute staff.
• Support long-term educational programming planning.

Skills

Attention to detail

Organization

Project management

Communication skills

Event coordination

Education

Bachelor's degree

Master's degree preferred

Tools

Microsoft 365

Job description

Title: Program Coordinator, IACTL

Department Org: Inst Am Cons Thought & Ldrship - 114470

Employee Classification: U1 - Unclassified PSA FT

Bargaining Unit: Professional Staff Association

Primary Location: MC AC

Shift: 1

Job Description:

The Institute of Constitutional Thought & Leadership is looking to hire a Program Coordinator. This role assists with planning and executing logistics for the Institute's K-12 educational initiatives, as well as providing support for the Institute's public-facing events. This position works collaboratively with faculty, staff and the administration across the Institute to plan and execute programming logistics, manage collaboration with K-12 teachers and administrators in the Midwest, generate and execute new initiatives for engaging with K-12 teachers and students, and manage the Institute’s public events.

This position acts as a liaison between constituent group members and members of the Institute, manages and executes programming, including event budgeting, conference space allocations, catering, accommodations, travel, technology and audiovisual needs, gathers content and disseminates meeting and event materials to constituent group members, prepares events spaces, assists with speaker and attendee space access, day of event running, and long-term planning concerning educational programming. This position interacts with student workers, academic administrators, faculty, K-12 teachers, high school students, prospective donors, as well as venue staff.

The successful candidate must be a proactive, cross-functional team player, creative thinker and independent problem-solver with strong organization and project management skills but also a warm sense of hospitality.

Minimum Qualifications:

Education/Experience/Licensing:

• Bachelors' degree is required.
• Minimum of one (1) year related work experience or combination of education and event planning and execution
• Exceptional attention to detail
• Ability to work flexible schedule and sometimes long hours including nights and/or weekends.
• Outstanding presentation, verbal, and written communication skills
• Ability to work in fast-paced environment, multitask and prioritize projects and flexibility to adapt to changing goals and priorities
• Ability to think and perform creatively
• Self-motivated and well organized with attention to detail, consistency, and accuracy
• Capable of executing tasks and resolving issues independently with minimal supervision
• Aptitude for serving as liaison between administrators in higher education and staff in the hospitality industry.
• Must have the ability to as well as meet the requirements to complete and maintain mandatory training per the University mandatory training policy pursuant to the deadlines set forth therein

Preferred Qualifications:

• Master's degree preferred
• Event coordination, logistical execution, and community outreach
• Experience working in higher education and/or secondary education environment
• Proficiency with Microsoft 365 software
• Portfolio or work samples may be requested

Conditions of Employment:

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at [e-mail] or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.