Events Coordinator

The University of Toledo; Ottawa Hills (OH); On-site; USD 21,000 - 30,000; Full time

Job summary

The University of Toledo is seeking an Events Coordinator to lead data management, event logistics, and Handshake administration. You will ensure smooth operations across budgets, records, and project plans for events, while supporting students, staff, and external partners.

The role focuses on coordinating career events and managing the Handshake platform, including approving employers, jobs, and events, troubleshooting user issues, and generating analytics reports.

Qualifications

• Bachelor’s degree required and minimum of one (1) year related work experience, or a combination of education and experience.
• Knowledge of and experience with Microsoft Excel, Word, Outlook and PowerPoint and Adobe Acrobat required.
• Higher education experience preferred.
• Experience with Handshake, online job platform, a plus.
• Experience with Canva, graphic design platform, a plus
• Experience with Modern Campus CMS or other website editing platforms, a plus

Responsibilities

• Lead data management, event logistics, and Handshake platform administration.
• Prepare reports, manage departmental budgets, and maintain records for presentations and major project plans for events.
• Provide technical support to students, staff, and external partners; review and approve employers and job postings in Handshake.

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Adobe Acrobat

Job description

Title: Events Coordinator

Department Org: Rocket Career Center - 103720

Employee Classification: H3

Bargaining Unit: CWA

Primary Location: MC SA

Shift: 1

Posted Salary: Starting at $18.71/hr.

Job Description:

General Summary

The Event Coordinator is a vital member of the Rocket Career Centerteam, responsible for leading efforts in data management, eventlogistics, and Handshake platform administration. This positionensures smooth operations across a wide range of functions,including compiling and analyzing data for reports, managingdepartmental budgets, and maintaining accurate records forpresentations and major project plans for events. Additionally, the role serves as the primary administrator forHandshake—reviewing and approving employers and job postings,managing events and career fairs within the platform, and providingtechnical support to students, staff, and external partners. The successful candidate will:

• Support Office Administration: Serve as a primary point ofcontact for students, faculty, staff, administrators, and externalpartners; coordinate schedules and requests; manage purchasing andbudget tracking; maintain records; prepare reports; and support theCenter’s communications and web content.


• Coordinate Events and Programs: Plan and coordinate the logisticsfor career fairs, employer events, workshops, presentations, andother programs, including registration, communications, facilitiesand technology needs, purchasing, financial transactions,attendance tracking, and post-event reporting.


• Administer Handshake: Serve as a primary administrator for theUniversity’s Handshake career platform by reviewing and approvingemployers, jobs, events, and career fairs; troubleshooting userissues; supporting students, staff, and employers; and developingand maintaining reports through Handshake Analytics.

This is a detail-oriented, data-driven position requiring a highdegree of accuracy in managing information, budgets, records, andreports. The successful candidate will be comfortable working withdata, analyzing information, identifying trends or discrepancies,and using technology and analytical tools to produce accuratereports that support decision-making. Strong organizational,problem-solving, and technical skills are essential for success inthis role.

Minimum Qualifications:

• Bachelor’s degree required and minimum of one (1) year relatedwork experience, or a combination of education andexperience.


• Knowledge of and experience with Microsoft Excel, Word, Outlookand PowerPoint and Adobe Acrobat required.

Preferred Qualifications:

• Higher education experience preferred.


• Experience with webforms and Microsoft forms preferred


• Experience with Handshake, online job platform, a plus.


• Experience with Canva, graphic design platform, a plus


• Experience with Modern Campus CMS or other website editingplatforms, a plus

Conditions of Employment:

To promote the highest levels of health and well-being, theUniversity of Toledo campuses are tobacco-free. Pre-employmenthealth screening requirements for the University of Toledo HealthScience Campus Medical Center will include drug and other requiredhealth screenings for the position.

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. TheUniversity of Toledo does not discriminate in employment,educational programs, or activities on the basis of race, color,religion, sex, age, ancestry, national origin, sexual orientation,gender identity and expression, military or veteran status,disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the bestand brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation toindividuals with disabilities. If you require accommodation tocomplete this application, or for testing or interviewing, pleasecontact HR Compliance at [e-mail] or419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at theOffice of Human Resources located in the Center for AdministrativeSupport on the UToledo Main Campus.

Advertised: 11 Sep 2026 Eastern Daylight Time

Applications close: 20 Sep 2026 Eastern Daylight Time