Program Coordinator, Enterprise Strategy

School of Medicine; Palo Alto (CA); On-site; USD 114,903,000 - 134,789,000; Full time

Job summary

The Stanford Medicine Enterprise Strategy Team is seeking a Program Coordinator, Enterprise Strategy Operations to provide administrative and programmatic support of enterprise-wide Stanford Medicine programs and high-impact events.

The role involves coordinating conferences, seminars, and events, managing budgets, preparing complex reports, and handling travel arrangements in line with policies. Strong communication and organizational skills are essential for success.

Qualifications

• High school diploma plus four years of admin experience.
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication.
• Proficient in office software and email applications.
• Ability to prioritize and multitask.

Responsibilities

• Prioritize with supervision and resolve administrative problems.
• Schedule and coordinate conferences, seminars, and events within budget.
• Draft documents and prepare materials; edit and fact-check.
• Plan calendars and arrange travel following policies.
• Create complex reports and spreadsheets.
• Manage budget statements and financial transactions; assist with vendor selection.
• Coordinate maintenance, moves, and renovations.
• Supervise staff or student workers with workload management and performance input.

Skills

Office software

Project management

Organization

Communication

Customer service

Multitasking

Initiative

Decision making

Education

High school diploma

Job description

Job Description

The Stanford Medicine Enterprise Strategy Team is looking for a Program Coordinator, Enterprise Strategy Operations to provide administrative and programmatic support of enterprise-wide Stanford Medicine programs and high-impact events.

Budgeted Salary Range

The expected pay range for this position is $40.10 to $47.04 per hour.

Responsibilities

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

Minimum Education And Experience

High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills And Abilities

• Advanced computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Excellent Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.