Program Coordinator, Enterprise Strategy

Abundance Network; United States; On-site; USD 55,000 - 65,000; Full time

Job summary

Stanford Medicine is seeking a Program Coordinator for Enterprise Strategy Operations to provide administrative and programmatic support for enterprise-wide programs and high-impact events. The role includes budgeting, scheduling, communications, and travel arrangements to ensure smooth operations.

The position requires strong organizational and communication skills, attention to detail, and the ability to manage complex calendars and multiple priorities in a university setting.

Qualifications

• Advanced computer skills with office software and email applications.
• Strong organizational and time management abilities.
• Excellent verbal and written communication skills.
• Customer service orientation and interpersonal skills.
• Ability to prioritize, multi-task, and coordinate calendars.

Responsibilities

• Provide administrative and programmatic support for enterprise-wide programs and events.
• Schedule, organize, and coordinate complex conferences and meetings.
• Compose and edit documents, reports, and presentations with accuracy.
• Plan calendars, arrange travel, and ensure compliance with policies.
• Create complex reports and spreadsheets using specialized software.
• Monitor budget statements, process financial transactions, and assist with vendor selection.
• Coordinate office moves or renovations and supervise staff or students as needed.
• Lead or guide day-to-day work of junior staff and temporary workers.

Skills

Advanced computer skills

Organization skills

Communication skills

Time management

Customer service

Job description

The Stanford Medicine Enterprise Strategy Team is looking for a Program Coordinator, Enterprise Strategy Operations to provide administrative and programmatic support of enterprise-wide Stanford Medicine programs and high-impact events.

Budgeted Salary Range: The expected pay range for this position is $40.10 to $47.04 per hour.

Perform a variety of administrative duties which may include reception duties, creating and editing communications, documents, reports and spreadsheets, scheduling and/or coordinating meetings, making travel arrangements, managing or maintaining office operations, performing employment and financial transactions.

Core Duties

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.

• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.

• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.

• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

• Create complex reports and spreadsheets which may utilize specialized software and systems.

• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.

• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.

• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

Minimum Education and Experience

High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities

• Advanced computer skills and demonstrated experience with office software and email applications.

• Demonstrated success in following through and completing projects.

• Excellent organizational skills and attention to detail.

• Excellent Strong verbal and written communication skills.

• Excellent customer service and interpersonal skills.

• Ability to prioritize, multi-task, and assign work to others.

• Ability to take initiative and ownership of projects.

• Ability to routinely and independently exercise sound judgment in making decisions.